Studio Assistant

Dazed Media•New York, NY

12d•$50,000 - $55,000•Hybrid

About The Position

Dazed Studio is seeking a highly organized, proactive, and personable Studio Assistant for its US team in New York. The role provides day-to-day administrative and operational support across people operations, office management, and the wider business. As a central point of contact, the Studio Assistant helps keep the team, processes, and physical workspace organized and running smoothly. The position involves supporting employee onboarding and internal events, managing office logistics, and assisting with executive schedules in a fast-paced creative business. The Studio Assistant supports the daily operation of the Dazed US office, employee lifecycle processes, the People & Operations team, and US leadership, with particular support for the Managing Director. The role also coordinates meetings and travel, assists with expenses and invoices, maintains operational documentation, and supports ad hoc projects. This is a full-time, hybrid position based in New York, with a base pay of $50,000–$55,000. The position is non-exempt; overtime is not expected unless pre-approved.

Requirements

0–3 years of relevant experience in an administrative, office coordination, operations, or executive support role.
Exceptional organization, attention to detail, and reliability, with the ability to manage multiple priorities and complete tasks.
A proactive, resourceful, solutions-oriented approach and confidence taking ownership of daily responsibilities and anticipating team needs.
Strong interpersonal and communication skills and a friendly, approachable, professional manner.
Comfort supporting senior leadership and interacting with employees, clients, and external partners at different levels.
Discretion and professionalism when handling confidential information and employee-related matters.
Strong time-management and prioritization skills in a fast-paced, evolving environment.
Confidence using Google Workspace, Microsoft Office, and Apple Mac systems, and willingness to learn new tools and processes.
A collaborative, flexible, hands-on attitude and willingness to support varied operational and administrative needs.
Interest in Dazed Media, its creative vision, and the culture and industries in which it operates.

Nice To Haves

Experience in a creative, media, or agency environment.

Responsibilities

Support the day-to-day operation of the Dazed US office and help keep the studio organized, functional, and welcoming.
Serve as the primary point of contact for building management, front desk, cleaning, and hospitality teams; coordinate maintenance, repairs, deliveries, and other office needs.
Welcome visitors and coordinate with team members to prepare meeting spaces.
Manage office supplies, equipment, refreshments, purchasing, inventory, and associated expense tracking.
Coordinate office deliveries, shipments, courier services, and other logistics.
Support office improvements, workspace changes, and studio-related projects.
Maintain accurate, accessible, and current office processes, resources, and documentation.
Provide administrative and logistical support for employee onboarding, offboarding, and general people operations.
Coordinate new-hire access, IT equipment, email accounts, workspace preparation, and introductory meetings.
Coordinate offboarding equipment returns, removal of building access, and related administration.
Help organize team activities, lunches, celebrations, cultural outings, employee events, and other culture-building initiatives.
Maintain employee resources, handbooks, contact lists, and operational documentation.
Support the People & Operations team with internal processes, communications, and employee-related initiatives.
Act as an approachable point of contact for employees' everyday office and operational questions and direct requests appropriately.
Provide administrative support to the US leadership team, including diary management, scheduling, and meeting coordination, particularly for the Managing Director.
Coordinate internal and external meetings, including invitations, logistics, room bookings, and stakeholder communications.
Help prepare meeting agendas, take notes, and track or circulate action items and follow-ups.
Arrange executive travel, including transportation, accommodation, itineraries, and related logistics.
Assist with expense reporting, invoice processing, vendor coordination, and tracking business and office expenses with the Finance team.
Maintain operational documents, trackers, contact lists, and shared resources for the US business.
Provide administrative and organizational support across departments and coordinate requests, deadlines, and operational priorities.
Support ad hoc operational and administrative projects as business needs evolve.