Studio Assistant

Dazed Media•New York, NY

3d•Hybrid

About The Position

Dazed Studio is hiring a highly organized, proactive, and personable Studio Assistant to support the day-to-day operations of its New York studio. The role provides administrative and operational support across people operations, office management, executive support, and the wider business, helping keep the team, processes, and workspace organized and running smoothly. The Studio Assistant serves as a central point of contact and supports onboarding and offboarding, internal events, office logistics, leadership schedules, and general business administration in a fast-paced creative environment. The position is based at Dazed Studio US in New York, NY, and is hybrid. It is full-time, with a base pay of $50,000–$55,000. The role is non-exempt from overtime; overtime is not expected unless pre-approved. Dazed Studio is the creative agency within Dazed Media. It delivers culturally resonant branded content and full-service creative solutions for leading brands, working across fashion, music, youth culture, and innovation. Its services also include white-label creative agency support, bespoke production, and creative solutions for brands, media platforms, and agencies.

Requirements

0–3 years of relevant experience in an administrative, office coordination, operations, or executive support role.
Exceptional organization, attention to detail, and reliability, with the ability to manage multiple priorities and follow tasks through to completion.
A proactive, resourceful, and solutions-oriented approach, with confidence taking ownership and anticipating team needs.
Strong interpersonal and communication skills, with a friendly, approachable, and professional manner.
Comfort supporting senior leadership and interacting with employees, clients, and external partners at different levels.
Discretion and professionalism when handling confidential information and employee-related matters.
Strong time-management and prioritization skills in a fast-paced, evolving environment.
Confidence using Google Workspace, Microsoft Office, and Apple Mac systems, and willingness to learn new tools and processes.
A collaborative, flexible, hands-on attitude and willingness to support varied operational and administrative needs.
Interest in Dazed Media, its creative vision, and the culture and industries in which it operates.

Nice To Haves

Experience in an administrative, office coordination, operations, or executive support role within a creative, media, or agency environment.

Responsibilities

Support the day-to-day running of the US office and keep the studio organized, functional, and welcoming.
Serve as the primary point of contact for building management, front desk, cleaning, and hospitality teams; coordinate maintenance, repairs, deliveries, and other operational needs.
Welcome studio guests and visitors, coordinate with team members, and prepare meeting spaces.
Manage office supplies, equipment, refreshments, purchasing, inventory, and related expense tracking.
Coordinate deliveries, shipments, courier services, and other logistics.
Support office improvements, workspace changes, and studio-related projects.
Maintain office processes, resources, and documentation, ensuring information is accurate, accessible, and up to date.
Provide administrative and logistical support for onboarding, offboarding, and general people operations.
Coordinate new-hire access, IT equipment, email accounts, workspace preparation, and introductory meetings.
Coordinate offboarding equipment returns, building-access removal, and related administrative requirements.
Help organize team lunches, celebrations, cultural outings, employee events, and other employee-experience initiatives.
Maintain employee resources, internal handbooks, contact lists, and operational documentation.
Support the People & Operations team with internal processes, communications, and employee-related initiatives.
Act as an approachable point of contact for employees’ everyday office and operational questions, directing requests as appropriate.
Provide administrative support to the US leadership team, including diary management, scheduling, and meeting coordination, particularly for the Managing Director.
Coordinate internal and external meetings, including invitations, logistics, room bookings, and stakeholder communications.
Help prepare agendas, take meeting notes, and track or circulate action items and follow-ups as needed.
Arrange executive travel, including transportation, accommodation, itineraries, and related logistics.
Assist with expense reporting, invoice processing, vendor coordination, and tracking business and office expenses with the Finance team.
Maintain operational documents, trackers, contact lists, and shared resources for the US business.
Provide administrative and organizational support across departments, coordinating requests, deadlines, and operational priorities.
Support ad hoc operational and administrative projects as business needs evolve.