Student Office Administrative/Project Assistant

Berklee College of Music•Boston, MA

3h•$17•Onsite

About The Position

The Student Office Administrative/Project Assistant supports the Vice President for Enrollment Management & Student Success (VPEMSS), Executive Assistant (EA) to the VPEMSS and the Care Support Services Team by providing reception and general administrative assistance with projects and initiatives, office organization, outreach, event support, and a variety of other tasks.

Requirements

Current student at Berklee College of Music or Boston Conservatory at Berklee.
Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program.
Have a valid United States Social Security Number (SSN).
Remain in “valid” Visa status as applicable.
A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.
Federal Work Study student may apply.
In good disciplinary standing.
Must be located in the U.S.
Administrative experience
Self-motivation/diligence
Excellent verbal and written communication/interpersonal skills
Cultural competency and sensitivity
Ability to work alone and with a team
Mac proficient
Familiarity and experience with Google Suite and Microsoft Office Suite

Nice To Haves

Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.
Experience with graphic design software such as Canva a plus
Multilingual a plus
Previous supervisory and office skills are preferred
a moderate knowledge of the Student Success division is important
a moderate knowledge of Microsoft Word and Excel, Google Docs and Google Sheets are helpful
good interpersonal, writing, and communication skills are important.
Attention to detail and confidentiality are essential.

Responsibilities

Work in the Office of the Vice President for Enrollment Management & Student Success/Care Support Services.
Serve as a receptionist for the OVPEMSS/CSS assisting students, faculty, staff, and visitors with various inquiries.
Support and implement outreach and marketing initiatives, design flyers and social media outreach as needed.
Provide administrative support including but not limited to, answering phones, announcing visitors, making referrals to other departments, filing, photocopying, scanning, office supply ordering, assisting the EA with purchasing card documentation.
Assist the EA with calendar management for the VP, meeting and event set up, associated catering and physical plant orders, and break down as needed.
Process requests for conference room reservations and handle communication as required.
Assist the EA with office supply ordering purchasing card documentation and reporting as needed.
Ensure that the OVPEMSS “Official Notices” and “General Notices” bulletin boards in 921 and 1140 are current and orderly, and postings that do not follow policy guidelines are removed.
Collaborate with the administrative/front line team to maintain an inventory of office supplies as needed.
Represent the student voice and provide feedback as required.
Gather data, organize documentation, and work on projects related to the VPEMSS portfolio (Student Success, and Enrollment Management Divisions).
Work with student groups and gather information on student needs as assigned.
Additional tasks as assigned.