AY Student Assistant for Project Management and Strategy Support (WS-ST2)

St. Olaf College•Northfield, MN

5d•Onsite

About The Position

St. Olaf College’s Rolvaag Library, Distinctive Collections & College Archives seeks a student assistant to support archival and distinctive collections work, project management, and strategy initiatives. The student will help preserve archival materials, manage digital assets, facilitate archives internships, maintain the unit’s website and newsletter, and assist with hiring and leading student employees. The role also includes special projects such as outreach, displays, exhibits, grant research, and planning or implementing strategy initiatives. In the student’s final year, they will help hire and train their replacement and take a leading role in that training. The position is for the full academic year and requires a commitment to remain in the role through graduation. It requires 6–8 hours per week, with a flexible schedule based on availability; with supervisor approval, the schedule may include evenings and weekends. There is also the possibility of full-time summer employment. The listed wage range is $12.00–$13.00 per hour.

Requirements

Commit to serving in the position through graduation.
Work 6–8 hours each week.
Demonstrate excellent customer service skills and a positive personality.
Show attention to detail and creative, persistent problem-solving skills.
Work independently and with minimal oversight or supervision.
Demonstrate research skills, including evaluating alternative ways to locate information and knowing when to ask questions.
Manage time and balance multiple requests, projects, and competing priorities.
Demonstrate strong interpersonal, listening, written, and verbal communication skills, including phone skills.
Handle sensitive and confidential information and maintain confidentiality.
Use good judgment and follow through carefully and promptly on processes and procedures.
Be comfortable learning and using multiple technologies, systems, and data-management tools.
Demonstrate strong organizational skills and the ability to improve established processes.
Safely perform the physical work required, with or without reasonable accommodation.

Nice To Haves

Ability to commit to two or three years in the position.
Interest in archives management and preservation of college records.
Interest in archives and/or library science.
Desire to help patrons access materials for research.
Leadership, teamwork, and conflict-resolution skills.
Ability to evaluate information and its sources, think critically, and solve problems.
Ability to prioritize objectives and work flexibly, creatively, and innovatively.

Responsibilities

Perform preventative conservation and preservation of archival materials.
Prepare and organize archival materials and metadata for digitization.
Manage and upload digital assets to Digital Olaf.
Work with lead Archives and Distinctive Collections staff to hire new student employees.
Implement and run an internship program.
Manage the College Archives and Distinctive Collections web presence.
Design and curate a twice-yearly newsletter.
Assist with accessioning materials and preparing them for archival processing, as needed.
Help create and set up displays and exhibits, as needed.
Assist at Distinctive Collections and College Archives outreach events, as needed.
Complete and manage special projects, including strategy initiatives.
In the final year, take a leading role in training a successor.
Assist with training and other duties of student colleagues when requested.