Store Development Procurement Administrator- Green Bay, WI

Shoptikal, LLC•Green Bay, WI

10d•Hybrid

About The Position

Fielmann USA, Inc. is seeking a Store Development Procurement Administrator to own end-to-end procurement, sourcing, and order administration for store fixture packages and related store-opening and remodel purchases across Fielmann USA. The role supports new stores and remodel programs, translating approved fixture plans and project schedules into accurate, complete, competitively sourced, and timely orders. It combines strategic procurement with detailed project execution, including forecasting demand, issuing RFQs/RFPs, leveraging bulk purchasing, negotiating supplier terms, validating orders, coordinating production and delivery, and resolving exceptions before they affect construction or opening dates. The position maintains procurement plans tied to store-planning releases, construction schedules, vendor lead times, production capacity, freight, site readiness, and opening dates. It coordinates with internal teams and suppliers to evaluate proposals and total delivered costs, establish competitive pricing and terms, manage purchase orders through delivery and closeout, and maintain complete, audit-ready procurement records. The role is hybrid, with three days onsite and the option to work remotely two days per week.

Requirements

Bachelor’s degree in business administration, supply chain management, or a related field; an alternative degree with equivalent education, experience, and training may be considered.
5–7 years of related experience in procurement, purchasing, strategic sourcing, subcontract administration, or contract administration.
Strong strategic sourcing, RFQ/RFP, bulk-purchasing, supplier-evaluation, total-cost analysis, and vendor-negotiation skills.
Demonstrated ability to evaluate pricing, volume commitments, freight, lead times, production capacity, and total delivered cost to make sound purchasing decisions.
Ability to interpret fixture schedules, product specifications, basic construction/store-planning documents, and project schedules.
Exceptional attention to detail and ability to manage item-level specifications, quantities, dates, project coding, and financial commitments accurately.
Strong analytical, organizational, problem-solving, project-management, and prioritization skills, including the ability to manage multiple deadlines simultaneously.
Strong interpersonal and communication skills and ability to work effectively with Store Planning, Construction, Finance, Facilities, vendors, and leadership.
Proficiency in Microsoft Office Suite.
Ability to communicate effectively at all organizational levels through written and two-way verbal communication.
Ability to sit or stand for extended periods and view/read a computer screen for extended periods.
Ability to operate office equipment such as a personal computer, telephone, fax machine, and copier.
Ability to read and write at a high school graduate level.
Ability to lift 10 to 20 pounds.
Ability to work normal and/or extended office hours, including evenings, nights, and weekends, to meet established deadlines.
Ability to travel independently to support Company objectives and personal development.

Nice To Haves

Multi-site retail or Store Development experience.
Experience with store fixtures, millwork, furniture/FF&E, retail construction, or Store Development purchasing.

Responsibilities

Forecast fixture and related Store Development demand for new stores and remodel programs.
Maintain a rolling procurement plan aligned with planning releases, construction schedules, remodel calendars, vendor lead times, production capacity, freight, site readiness, and opening dates.
Aggregate store requirements to identify bulk-buy opportunities, blanket purchase orders, phased releases, production-capacity commitments, and consolidated freight strategies.
Identify long-lead items, supply constraints, price changes, and vendor-capacity risks; recommend advance purchasing, alternate sourcing, or schedule mitigation.
Confirm scope and release readiness with Store Planning, Construction, Store Development Finance, and Facilities before making purchasing commitments.
Develop RFQs and RFPs defining specifications, quantities, delivery requirements, service expectations, commercial terms, and evaluation criteria.
Identify and pre-qualify suppliers able to support a multi-store retail development program with consistent quality, capacity, and delivery performance.
Prepare bid-leveling and supplier-comparison analyses and document proposals, clarifications, approvals, and final sourcing decisions.
Confirm suppliers understand approved drawings and specifications, finishes, packaging, freight, installation interfaces, lead times, and project-specific delivery conditions.
Evaluate total delivered cost, including product, freight, storage, packaging, minimum order quantities, warranty, lead time, service requirements, payment terms, and other cost drivers.
Negotiate volume tiers, bulk-purchase discounts, rebates, freight programs, production slots, pricing, and other commercial terms while protecting quality, schedule, and design standards.
Track price changes, purchasing variances, savings, and cost avoidance; challenge unsupported price increases and recommend alternatives.
Partner with Store Development Finance to align purchase commitments with approved capital budgets and project forecasts.
Build effective working relationships with Store Planning, Construction, Store Development Finance, Facilities, Operations, Accounting/AP, and other internal stakeholders.
Develop collaborative, accountable supplier relationships focused on quality, service, responsiveness, cost, and delivery reliability.
Communicate procurement status, risks, long-lead items, decisions required, and vendor issues clearly and promptly to project teams and leadership.
Hold orders when specifications, quantities, approvals, pricing, or delivery requirements are incomplete or inconsistent.
Manage the procurement critical path from approved fixture package through purchase-order release, supplier acknowledgement, production, shipment, delivery, shortage/damage resolution, invoice reconciliation, credits, and closeout.
Validate every order before release, including item number, description, dimensions and specifications, finish, quantity, project/store, approved price, coding, ship-to location, requested delivery date, and required-on-site date.
Maintain a master purchasing tracker by store and vendor covering requisitions, purchase orders, acknowledgements, production status, shipments, deliveries, shortages, damage, replacements, returns, credits, and open issues.
Resolve backorders, late shipments, incorrect products, shortages, damage, substitutions, and expedite needs before they affect construction, installation, remodel completion, or store opening.
Reconcile orders, changes, receipts, invoices, credits, and open commitments; confirm project completion before turnover and closeout.
Follow disciplined controls to prevent missed or duplicate orders, incorrect quantities or specifications, wrong finishes, unauthorized substitutions, and avoidable premium freight.
Release purchase orders only after confirming approved scope, quantities, pricing, project coding, delivery requirements, and applicable capital authorization.
Use independent verification and documented checklists for high-dollar or complex fixture packages.
Maintain audit-ready records for quotes, approvals, purchase orders, revisions, vendor acknowledgements, delivery records, returns, credits, and closeout.
Track supplier performance using on-time delivery, order accuracy, quality, responsiveness, defect/damage rates, lead-time adherence, and issue-resolution metrics.
Immediately escalate material cost, schedule, supplier-capacity, or order-integrity risks with a clear owner and required action.
Communicate effectively across the organization, operate office equipment, meet established deadlines, and travel independently to support Company objectives and personal development.