Store Development Procurement Administrator- Green Bay, WI

Shoptikal • Green Bay, WI

9d • Hybrid

About The Position

Fielmann USA, Inc. is hiring a Store Development Procurement Administrator to own end-to-end procurement, sourcing, and order administration for Store Development fixture packages and related store-opening and remodel purchases across Fielmann USA. The role supports new stores and remodel programs by converting approved fixture plans and project schedules into accurate, complete, competitively sourced, and timely orders.

The position combines strategic procurement with detailed project execution. It includes forecasting demand, conducting RFQs/RFPs, pursuing bulk-purchasing opportunities, negotiating supplier terms, validating orders, coordinating production and delivery, and resolving exceptions before they affect construction or opening dates. The role works closely with Store Planning, Construction, Store Development Finance, Facilities, Operations, Accounting/AP, vendors, and other stakeholders.

The position offers a hybrid schedule, requiring three days onsite and offering the option to work remotely two days per week. The role may require normal or extended office hours, including evenings, nights, and weekends, to meet deadlines, as well as independent travel to support Company objectives and personal development.

Requirements

• Bachelor’s degree in business administration, supply chain management, or a related field; an alternative degree with equivalent education, experience, and training may be considered.
• 5–7 years of related experience in procurement, purchasing, strategic sourcing, subcontract administration, or contract administration.
• Strong strategic sourcing, RFQ/RFP, bulk-purchasing, supplier-evaluation, total-cost analysis, and vendor-negotiation skills.
• Demonstrated ability to evaluate pricing, volume commitments, freight, lead times, production capacity, and total delivered cost to make sound purchasing decisions.
• Ability to interpret fixture schedules, product specifications, basic construction/store-planning documents, and project schedules.
• Exceptional attention to detail and ability to manage item-level specifications, quantities, dates, project coding, and financial commitments accurately.
• Strong analytical, organizational, problem-solving, project-management, and prioritization skills, including the ability to manage multiple deadlines simultaneously.
• Strong interpersonal and communication skills and ability to work effectively across internal teams, vendors, and leadership.
• Proficiency in Microsoft Office Suite.
• Ability to communicate effectively through written and two-way verbal communication.
• Ability to sit or stand for extended periods and view/read a computer screen for extended periods.
• Ability to operate office equipment such as a personal computer, telephone, fax machine, and copier.
• Ability to read and write at a high school graduate level.
• Ability to lift 10 to 20 pounds.
• Ability to work normal and/or extended office hours, including evenings, nights, and weekends, to meet deadlines.
• Ability to travel independently to support Company objectives and personal development.

Nice To Haves

• Multi-site retail or Store Development experience is strongly preferred.
• Experience with store fixtures, millwork, furniture/FF&E, retail construction, or Store Development purchasing is strongly preferred.

Responsibilities

• Forecast fixture and related Store Development demand for new stores and remodel programs, and maintain a rolling procurement plan aligned with project schedules, vendor lead times, production capacity, freight, site readiness, and opening dates.
• Aggregate requirements across stores to identify bulk-buy opportunities, blanket purchase orders, phased releases, production capacity commitments, and consolidated freight strategies.
• Identify long-lead items, supply constraints, pricing changes, and vendor-capacity risks; recommend buy-ahead, alternate sourcing, or schedule mitigation as appropriate.
• Partner with Store Planning, Construction, Store Development Finance, and Facilities to confirm scope and release readiness before purchasing commitments are made.
• Develop RFQs/RFPs, pre-qualify suppliers, compare bids on equivalent scope, confirm suppliers understand requirements, and document proposals, clarifications, approvals, and sourcing decisions.
• Evaluate total delivered cost and negotiate pricing and terms, including volume tiers, discounts, rebates, freight programs, production slots, and other commercial advantages.
• Track price changes, purchasing variances, savings, and cost avoidance; challenge unsupported increases and recommend alternatives when appropriate.
• Partner with Store Development Finance to align purchase commitments with approved capital budgets and project forecasts.
• Maintain effective working relationships with internal stakeholders and suppliers, and communicate procurement status, risks, decisions required, and vendor issues clearly and early.
• Hold orders when specifications, quantities, approvals, pricing, or delivery requirements are incomplete or inconsistent, while maintaining documented procurement controls.
• Own the procurement critical path from approved fixture package through purchase order release, supplier acknowledgement, production, shipment, delivery, issue resolution, invoice reconciliation, credits, and closeout.
• Validate every order before release, including item details, specifications, finishes, quantities, project/store, approved price, coding, ship-to location, and delivery dates.
• Maintain a master purchasing tracker by store and vendor covering requisitions, purchase orders, acknowledgements, production, shipping, deliveries, shortages, damage, replacements, returns, credits, and open issues.
• Resolve backorders, late shipments, incorrect products, shortages, damage, substitutions, and expedite needs before they affect construction, installation, remodel completion, or store openings.
• Reconcile orders, changes, receipts, invoices, credits, and open commitments; confirm project completion before turnover and closeout.
• Use independent verification and documented checklists for high-dollar or high-complexity fixture packages; maintain audit-ready purchasing records.
• Track supplier performance, including on-time delivery, order accuracy, quality, responsiveness, defect/damage rates, lead-time adherence, and issue resolution.
• Escalate material cost, schedule, supplier-capacity, or order-integrity risks with a clear owner and required action.
• Communicate effectively throughout the organization, operate office equipment, and travel independently to support Company objectives and personal development.

Benefits

• 401K with Match
• Vacation Pay/Personal Day
• Volunteer Time Off
• Health, Dental, Vision, Life Insurance
• Short-Term & Long-Term Disability Insurance
• Unique Voluntary Benefits, including Pet Insurance, Legal Services, and Identity Theft Protection
• Hybrid work schedule with the option to work remotely two days per week

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level