Statewide Admin Assistant

Maximus

3d • $17 - $19 • Onsite

About The Position

Maximus is hiring a Statewide Administrative Assistant to support our leadership team and statewide operations through a variety of administrative, organizational, and customer service functions. This position plays a critical role in ensuring the smooth day-to-day operation of the department by preparing reports, maintaining records, coordinating meetings, supporting new hire onboarding, and serving as a key point of contact for internal and external stakeholders.

Requirements

• High School diploma or equivalent with 2-4 years of experience.
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
• Communicates more complex information, using job experience to anticipate and proactively address related questions.
• May have additional training or education in area of specialization.
• Local weekly travel to office in Helena, MT
• Experience with Sharepoint

Nice To Haves

• Previous administrative experience
• Prior experience with office supply ordering

Responsibilities

• Prepare weekly internal reports.
• Perform accurately all data entry functions.
• Arrange meetings as required.
• Attend meetings and take minutes.
• Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
• Assist in on boarding process of new hires.
• Maintain records management, filing, retention, and/or labeling.
• Type/generate letters and other documents, as necessary.
• Maintain confidentiality and security of all relevant information.
• Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders.
• Serve as a back up to support reception, as needed.
• Assist internal and external customers in problem resolution, as needed.
• Provide excellent customer service.
• Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
• Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
• Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

Benefits

• Competitive Compensation
• Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA.
• Life insurance benefits
• Discounts on Auto, Home, Renter's, and Pet insurance.
• 401K Retirement Savings plan and Company Matching.
• PTO
• Holidays
• Employee Assistance Program (EAP) for physical, emotional, and financial wellness.
• Recognition Platform
• Tuition Reimbursement
• Employee Perks and Discounts
• Maximus Wellness Program and Resources
• Professional Development Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED