Admin Assistant

L&S Mechanical•Houston, TX

22h•$37,000 - $40,000•Onsite

About The Position

L&S Mechanical is seeking an Admin Assistant to provide essential support in their warehouse office environment. This role involves managing project paperwork, coordinating communications, maintaining office supplies and equipment, and serving as a liaison between the shop and the home office. The ideal candidate will be self-motivated, organized, and proficient in basic computer skills, with a minimum of two years of office support experience.

Requirements

Minimum of two years of office support experience.
Must be proficient in basic computer skills that include but are not limited to data entry, scanning, email, Excel, vendor portals and company software.
Strong ability to organize, prioritize, communicate well and be committed to providing quality work.
Self-motivated to work predominantly alone in a warehouse office environment.
Perform the physical demands of the position - working indoors with long periods of time sitting; able to occasionally lift heavy objects in excess of 20 pounds.

Responsibilities

Submit required paperwork to start the process for each new project on a timely basis.
Receive, distribute and process a high volume of day to day paperwork and reports.
Build and maintain strong relationships with the production manager, superintendents, warehouse personnel, the Home Office and outside vendors to ensure timely completion of job duties.
Serve as liaison between the shop and home office.
Order office supplies as needed to ensure smooth operations.
Coordinate office communications and correspondence (emails, letters, packages, etc.).
Complete and submit Personnel Action Notices, Disciplinary Actions, etc. to Home Office HR.
Preparing reports as corrected.
Maintaining office equipment and office supplies.