Admin Assistant

Swinerton•Austin, TX

2d•Onsite

About The Position

To perform a variety of clerical and general office tasks in support of an assigned location (i.e., department, project office, etc.). This role involves coordinating and performing division/department support activities, serving as a liaison, and providing administrative support such as answering telephones, assisting visitors, and resolving administrative inquiries. The position requires operating a personal computer to compose and edit correspondence, scheduling meetings and events, assisting with problem-solving and project planning, and maintaining files and databases. Responsibilities also include managing mail, requisitioning supplies, running errands, and maintaining a professional demeanor with clients and employees.

Requirements

High School Diploma or GED
Three years of office/clerical experience or equivalent
Ability to keyboard 50-60 wpm accurately
Word processing and/or data entry skills.
Proficient knowledge of general office procedures and office machines
Proficient in English verbal communication skills, including professional telephone manner
Ability to make administrative/procedural decisions and judgments.
Ability to create, compose, and edit written materials.
Reliability, dependability and flexibility

Responsibilities

Perform all essential duties of Junior Administrative Assistant as needed.
Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments.
Provide administrative support for staff, including answering telephones, assisting visitors, and resolving/referring administrative problems and inquiries.
Operate personal computer to compose and edit correspondence from dictation, verbal direction, or knowledge of established policies; prepare, transcribe, compose, type, edit, and distribute correspondence.
Schedule and coordinate meetings, events, interviews, appointments, and similar activities for supervisors, including travel and lodging arrangements.
Assist division/department in problem-solving, project planning, and development and execution of stated goals and objectives.
Establish, maintain, and update files, databases, records, and other documents.
Sort, screen, review, and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to routine inquiries.
Requisition supplies, printing, maintenance, and other services.
Run miscellaneous errands; pick up deliveries as required or directed.
Maintain a professional manner with clients and employees.
Complete other responsibilities as assigned.