Admin Assistant

L&S Mechanical • Houston, TX

20h • Onsite

About The Position

General Responsibilities Submit required paperwork to start the process for each new project on a timely basis, Receive, distribute and process a high volume of day to day paperwork and reports, Build and maintain strong relationships with the production manager, superintendents, warehouse personnel, the Home Office and outside vendors to ensure timely completion of job duties, Serve as liaison between the shop and home office and Order office supplies as needed to ensure smooth operations. Coordinate office communications and correspondence (emails, letters, packages, etc.) Complete and submit Personnel Action Notices, Disciplinary Actions, etc. to Home Office HR Preparing reports as corrected Maintaining office equipment and office supplies

Requirements

• Minimum of two years of office support experience
• Must be proficient in basic computer skills that include but are not limited to data entry, scanning, email, Excel, vendor portals and company software
• Strong ability to organize, prioritize, communicate well and be committed to providing quality work
• Self-motivated to work predominantly alone in a warehouse office environment
• Perform the physical demands of the position - working indoors with long periods of time sitting; able to occasionally lift heavy objects in excess of 20 pounds

Responsibilities

• Submit required paperwork to start the process for each new project on a timely basis
• Receive, distribute and process a high volume of day to day paperwork and reports
• Build and maintain strong relationships with the production manager, superintendents, warehouse personnel, the Home Office and outside vendors to ensure timely completion of job duties
• Serve as liaison between the shop and home office
• Order office supplies as needed to ensure smooth operations
• Coordinate office communications and correspondence (emails, letters, packages, etc.)
• Complete and submit Personnel Action Notices, Disciplinary Actions, etc. to Home Office HR
• Prepare reports as corrected
• Maintain office equipment and office supplies

Benefits

• Medical, dental and vision insurance
• FSA with debit card
• Employer-paid Short-Term Disability (STD)
• $20K in life insurance and $20K AD&D insurance
• 401(k) employer match
• Paid Vacation PTO
• Paid Holidays
• Annualized reviews for merit increases
• Potential for advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed