State Administration Assistant
About The Position
The State Administration Assistant supports the State Manager and broader Direct Centre Support team, providing administrative, coordination and customer support to help state operations run efficiently. The role is based in Mawson Lakes, South Australia, and is permanent part-time at 30.4 hours per week. Responsibilities range from calendar, travel and event coordination to preparing reports, managing communications and supporting projects. The position requires a proactive, highly organised person who can take initiative, prioritise competing demands and work independently with minimal supervision as well as collaboratively. A strong customer-service focus, attention to detail and ability to build relationships are important. The role also contributes to a welcoming, connected and productive State Support Office culture.
Requirements
- Previous experience in an administrative, executive support or coordination role.
- Exceptional organisational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication skills and a customer-focused approach.
- Confidence working with a broad range of stakeholders across different teams.
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- Ability to handle confidential information with professionalism and discretion.
- Ability to work autonomously, take initiative and manage responsibilities independently when required.
- Proactive and organised approach, balancing competing priorities while maintaining accuracy and attention to detail.
- Strong customer-service focus and commitment to building positive relationships with colleagues and stakeholders.
- Collaborative approach and willingness to contribute to a positive, supportive and productive team culture.
- Current SA Working with Children Check.
- Willingness to obtain a Certificate of Completion for the National Child Safety Foundation Training, completed via the Geccko platform.
Responsibilities
- Provide administrative support to the State Manager, State Leadership and Direct Support Team.
- Manage calendars, inboxes, travel bookings and meeting coordination.
- Prepare presentations, reports, agendas and meeting minutes.
- Coordinate state-wide communications, events and planning activities.
- Support budget administration and expense reconciliation.
- Respond to internal and external enquiries by phone, email and other channels.
- Maintain accurate records, documentation and filing systems.
- Support the smooth day-to-day operation of the State Support Office.
- Build strong relationships with centre teams and key stakeholders across the business.
- Support key projects and help teams stay organised and connected.
Benefits
- Flexible work arrangements.
- Salary packaging benefits through AccessPay, subject to eligibility.
- Discounted childcare of up to 15%.
- Fitness Passport access to gyms and pools for the employee and family at a discounted price.
- Discounted health care and access to employee wellbeing programs with BUPA.
- Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
- Optional free annual flu shot.
- Option to purchase extra leave.
- First Nations Support and Cultural Leave.
- Investment in growth and development through support, tools, training and experiences.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
