Probation Administration Assistant

Judicial Branch of Arizona in Maricopa County•Durango, CO

2d•$20 - $33•Onsite

About The Position

The Probation Administration Assistant provides administrative support to the Juvenile Probation Department, Juvenile Intensive Probation Supervision (JIPS), and the Diversion and Treatment Division in the Community Supervision Bureau. The role supports a department focused on evidence-based juvenile justice services, public safety, youth accountability, and connecting youth with the community. The position is based in an office setting, though some assignments may require travel to other locations throughout Maricopa County. Employees may be reassigned to other Judicial Branch locations based on departmental needs. The position is non-exempt under the FLSA.

Requirements

High school diploma or GED.
Two years of general clerical experience, or post-secondary education that substitutes for experience on a year-for-year basis.
Knowledge of administrative and clerical procedures and systems, including word processing, file and records management, form design, and office procedures and terminology.
Knowledge of customer service principles and processes, including assessing customer needs, meeting service quality standards, and evaluating customer satisfaction.
Skill with Microsoft Office products, including Outlook, Excel, Word, and Teams.
Skill in operating office equipment such as fax machines, printer/copiers, and computer terminals.
Effective time management skills to handle multiple tasks and interruptions.
Ability to understand the Department’s role in supporting its Mission, Vision, and Values.
Ability to maintain professionalism, confidentiality, and cultural sensitivity.
Ability to analyze, interpret, and apply complex information.
Ability to accurately prepare and maintain records, files, and reports.
Ability to prioritize and manage multiple assignments efficiently.
Ability to learn core business and support applications and new skills needed to support the Department and Court.
Ability to handle sensitive confidential information with discretion.
Ability to communicate clearly, perceive nearby details, and maintain various physical positions for extended periods.
Ability to use hands for tasks such as typing, handling objects, or operating tools, and to reach with hands and arms; occasional movement or lifting of objects weighing up to 20 pounds may be required.

Nice To Haves

Bilingual in Spanish and English.

Responsibilities

Distribute internal mail among three buildings.
Track and monitor financial receipts.
Analyze data and create reports using Excel and Word.
Complete detailed and thorough data entry.
Create probation and diversion files.
Provide administrative support to the Probation Department, Juvenile Intensive Probation Supervision (JIPS), and the Diversion and Treatment Division in the Community Supervision Bureau.
Perform other related duties as assigned.

Benefits

Paid time off
Paid sick leave
10 paid holidays
Medical insurance
Dental insurance
Vision insurance
State-sponsored retirement pension plans
Employee assistance program
Wellness incentives
Optional life insurance
Optional disability coverage
Group legal plan
Pet insurance
Potential eligibility for Public Service Loan Forgiveness for qualifying full-time employees who meet other eligibility criteria