Staffing Coordinator

Shore Acres Care Center•St. Petersburg, FL

1d•Onsite

About The Position

The Staffing Coordinator supports nursing department staffing and scheduling, personnel administration, and staff orientation at Shore Acres Care Center. The role maintains employee attendance and contact information, coordinates monthly nursing schedules and coverage, handles scheduling-related records and inquiries, and reports staffing concerns to the Director of Nursing Services (DON). It also assists with hiring-related records, license and certification verification, orientation, and in-service education documentation. The position includes maintenance of PAR levels for ordering and management.

Requirements

High school diploma or GED.
One year of experience as a staffing coordinator.

Nice To Haves

Experience as a staffing coordinator in a long-term care or skilled nursing facility.

Responsibilities

Maintain a current listing of resident care employee phone numbers and daily tardiness and absenteeism calendars.
Report employees with excess tardiness or absenteeism to the DON in accordance with facility policy.
Coordinate scheduling for employees on modified work duty with the Human Resource Delegate and DON, observing work restrictions and facility policy.
Complete nursing department employee records related to hiring, job reclassification, and discharge as needed.
Assist employees with scheduling and staffing forms, including leave and day-off requests and time cards.
Prepare monthly nursing schedules, coordinate requests, and ensure appropriate unit coverage.
Complete and post worksheets and time schedules, and coordinate variances with the DON.
Perform other staffing-related duties and assist nursing supervisory personnel as needed.
Answer employee calls concerning staffing and scheduling and prepare written correspondence as necessary.
Ensure newly hired nursing staff have time cards and schedules before orientation.
Assist in obtaining nursing care staff information required for daily posting.
Consult with nursing staff and supervisors about staffing and scheduling needs to help address problem areas and improve services.
Make written or oral reports and recommendations to the DON regarding staffing and scheduling issues.
Review complaints and grievances related to scheduling and staffing and report them to the DON.
Maintain PAR levels for ordering and management.
Assist with interviewing CNAs/GNAs when requested.
Assist with attendance and tardiness records for employee performance appraisals.
Verify new hires’ licenses, certifications, and standing with state-approved agencies before orientation.
Help maintain nursing department employees’ certification and license records.
Provide each newly hired nursing employee with an orientation schedule and assign an orientation staff member.
Communicate new-hire orientation schedules to unit managers and participating unit staff.
Attend scheduled in-service training programs.
Assist with recordkeeping for facility in-service education and newly hired personnel orientation classes.