Coordinator, Staffing

Archdiocese of St. Louis•Webster Groves, MO

About The Position

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking a Staffing Coordinator to coordinate staffing for its Nursing Department and provide 24-hour daily coverage. The role supports a mission-driven senior services environment and helps ensure staffing meets resident safety and quality-of-care needs while using cost-saving measures and staying within budget. The coordinator maintains staffing, agency, and payroll records; responds to scheduling changes and staffing shortages; and communicates with nursing leadership and other facility staff. Availability for nursing scheduling changes after regular business hours is required.

Requirements

High school equivalent.
Minimum of one year of scheduling or staffing experience, preferably in a long-term care skilled nursing facility.
Typing skills and knowledge of data processing.
Basic working knowledge of a timekeeping system.
Ability to communicate diplomatically and effectively with coworkers, supervisors, and administrators.
Self-starter able to prioritize, plan, and organize daily work.
Ability to develop, maintain, and adjust staffing schedules to meet facility and care needs.
Ability to identify staffing gaps and coordinate appropriate coverage.
Ability to maintain accurate and timely staffing records.
Ability to maintain confidentiality, loyalty, and integrity.
Good perception, memory, and interest in work, and ability to adapt to potentially stressful situations.
Proficiency in electronic scheduling systems.
Proficiency in Microsoft Office, email, and other technology.

Nice To Haves

C.N.A. or CMT certification, or prior staffing/scheduling duties.

Responsibilities

Coordinate Nursing Department staffing to provide 24-hour daily coverage using cost-saving measures.
Be available for nursing department scheduling changes after regular business hours.
Promptly communicate scheduling changes and nursing needs to the Director of Nursing and nursing department supervisors to ensure shift coverage.
Schedule within budget and make every effort to avoid or minimize overtime; obtain Administrator approval for overscheduling.
Prepare schedules at least one month in advance.
Maintain records of agency licenses and timesheets.
Maintain an accurate account of open positions.
Ensure Nursing Department timesheets are current and accurate in payroll.
Submit accurate, up-to-date timesheets to the Payroll Department on time each pay period.
Review vacation and holiday requests and schedule them as permitted by department guidelines.
Establish a method for tracking historical agency usage and ensure agency invoices match actual scheduling data.
Maintain confidentiality of coworker, resident, staffing, and facility information.
Perform staffing duties accurately, promptly, and professionally in compliance with facility standards.
Support resident safety and quality of care through appropriate staffing.
Identify and respond promptly to staffing shortages, call-ins, changes, and conflicts.
Assist with monitoring the Nursing budget for agency costs.
Perform other duties as assigned.