Staffing Coordinator - Apprentice Program

Kalitta Air, LLC•Oscoda, MI

8d•Onsite

About The Position

The Staffing Coordinator supports the Apprentice Program by coordinating applicant hiring activities, maintaining candidate records, preparing onboarding materials, and organizing program meetings and outreach events. The role also provides general office support, assists visitors, monitors office supplies, and supports the Administrative Assistant and Apprentice Training Coordinator as needed. The position is based in an office environment in Oscoda, Michigan, and reports to the Apprentice Program Manager.

Requirements

High school diploma or equivalent required.
Familiarity with Microsoft Outlook, Word, Excel, and Adobe Acrobat.
Ability to conduct professional verbal and written correspondence.
Excellent oral, written, and organizational skills.
Attention to detail and a high level of accuracy.
Strong analytical and problem-solving skills.
Honesty, trustworthiness, and ability to maintain confidential information.
Good interpersonal skills.
Must be authorized to work in the United States.

Nice To Haves

Some college preferred.
Prior administrative assistant experience is a plus.

Responsibilities

Coordinate hiring activities and schedule interviews for Apprentice applicants.
Review Apprentice applications in ADP and provide them to the Apprentice Program Manager.
Generate ACS/OJT binders for Apprentices.
Prepare and assist with new-hire onboarding days, including presenting program information.
Update candidate information in ADP as applicants move through the hiring process or are denied.
Contact Apprentice candidates with updates about their application status.
Handle incoming call-ins for Apprentices and staff and route notifications to the appropriate parties when the Administrative Assistant is unavailable.
Organize and schedule Apprentice Program meetings, tours, and outreach events.
Interface with MI Works regarding Apprentice interviews for grant funding, track Apprentices during the program and after graduation, and take other related actions as needed.
Check supply stocks, anticipate supply needs, and provide supply information to the Administrative Assistant for ordering.
Greet and assist clients and visitors as needed.
Help organize and maintain office common areas.
Keep department bulletin boards current as needed.
Perform office duties and errands, including filing, typing, copying, recording, binding, and scanning.
Assist the Administrative Assistant and/or Apprentice Training Coordinator with tasks as needed.
Perform other duties as assigned by the Apprentice Program Manager or Apprentice Program Supervisor.