Staff Accounts Payable Professional 2

Haley & Aldrich, Inc.•Burlington, MA

36d•$58,000 - $62,000•Onsite

About The Position

Haley & Aldrich is seeking a Staff Accounts Payable Professional 2 to join their growing team. This full-time position, located in the Burlington, MA office, will support day-to-day accounts payable activities. The role involves working with highly skilled professionals on diverse project teams in a dynamic environment. The selected candidate will be responsible for monitoring shared mailboxes, processing vendor invoices, reviewing employee expenses, maintaining vendor information, supporting weekly payment runs, and responding to vendor and employee inquiries. Additionally, the role includes organizing paper and electronic records and providing flexible support for Finance & Accounting projects. This position requires accuracy, attention to detail, strong customer service, and the ability to manage multiple priorities.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
2+ years of accounts payable experience, ideally within the engineering or construction industry.
Experience using an enterprise resource planning or accounting system.
Excellent attention to detail and commitment to accuracy.
Strong written, verbal, and telephone communication skills.
Ability to work collaboratively as part of a team.
Proficiency with the Microsoft Office Suite, particularly Excel and Word.
Ability to manage multiple priorities and meet established deadlines.
Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Nice To Haves

Previous experience with Deltek Vantagepoint.
Accounts payable experience in a consulting or professional services environment.

Responsibilities

Process vendor invoices accurately using the correct project codes and expense categories and provide backup support for other team members as needed.
Respond to vendor and internal staff inquiries on a day-to-day basis with a strong focus on customer service.
Assist with employee expense reviews by confirming that the correct expense categories are used and appropriate supporting documentation is provided.
Review vendor statements and follow up with vendors to confirm that all invoices are accounted for.
Set up vendors in the accounting system and follow up with vendors to obtain required W-9 and ACH forms.
Assist with weekly payment runs and other Finance & Accounting projects.
Maintain accurate accounts payable documentation and support accounting period-end activities and timely financial close.
Address internal and external customer requirements related to financial transactions and foster positive working relationships.