Accounts Payable Staff
About The Position
The Accounts Payable Staff member is responsible for ensuring day-to-day accounts payable workflows are completed as required to meet the weekly check run. The role works in a fast-paced, high-volume, highly interactive environment and includes invoice processing, check runs, month-end close, general accounting assistance, system upgrades, system-error review, and special projects. The position requires strong proficiency in Yardi to manage and monitor accounts payable workflows, resolve processing issues, maintain accurate records, and support system maintenance and improvements. The employee also manages vendor payments and vendor records, supports month-end reconciliation and reporting, and prepares year-end 1099 forms and related vendor communications.
Requirements
- Bachelor’s degree or an equivalent combination of education and experience.
- Strong personal computer and business solutions software skills.
- High-volume accounts payable experience, including 1099 filing experience.
- Strong interpersonal skills for interacting with accountants, vendors, and property management.
- Excellent verbal communication skills and a customer-service approach to work.
- Solutions-oriented and willing to adapt to changes in process.
- Strong analytical and problem-solving skills.
- Good planning and organizational skills to balance and prioritize work.
- Ability to perform the main functions sitting or standing at a desk.
- Ability to occasionally lift boxes weighing less than 20 pounds and to grasp and file papers.
Responsibilities
- Demonstrate proficiency in Yardi, including invoice processing, batch management, approval workflows, vendor maintenance, payment processing, recurring entries, and accounts payable reporting.
- Monitor Yardi workflows for bottlenecks, posting delays, system errors, and outstanding transactions requiring follow-up.
- Review system-generated reports to identify discrepancies, unusual transactions, and opportunities to improve accuracy and efficiency.
- Troubleshoot Yardi issues and coordinate with internal IT and accounting-system support teams to resolve errors and recurring system problems.
- Assist with system upgrades, testing, maintenance, workflow enhancements, and implementation of improved procedures.
- Ensure staff follow established Yardi processes and maintain accurate transaction records.
- Ensure timely payment of assigned property vendor invoices and expense vouchers, and maintain accurate records and control reports.
- Manage the rotation of monthly accounts payable closing and posting of month-end information; ensure balances tie out and roll periods forward.
- Work with internal IT and accounting-system IT teams on system upgrades and maintenance.
- Produce year-end 1099 forms by required deadlines, order and maintain necessary forms, and communicate with the IRS to resolve 1099 vendor issues.
- Set up new vendors.
- Maintain online vendor payments for utilities, standardize the online login process, and keep logins current.
- Ensure accounts payable postage invoices are processed at each month end.
- Assist with general accounting as needed and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
