Staff Accountant

PISTOLA Denim•Vernon, CA

14d

About The Position

The Staff Accountant supports accounts receivable, general ledger, reconciliations, sales tax reporting, and year-end tax preparation. The role will post invoices and payments in QuickBooks and RLM during the transition, then use RLM after the move scheduled for January 1, 2027. It also contributes to mapping and testing accounts and customer data for the RLM migration and documenting repeatable processes for the team.

Requirements

2 to 4 years of accounting experience in accounts receivable, bank reconciliation, and general ledger, with collections experience.
Associate or bachelor's degree in accounting, finance, or a related field, or equivalent experience.
Hands-on QuickBooks experience and ability to learn RLM quickly.
Advanced Excel skills, including XLOOKUP, SUMIFS, pivot tables, and formulas for reconciliations.
Self-starter with a process-improvement mindset.
Knowledge of GAAP, internal controls, and accrual accounting.
Strong accuracy and attention to detail, and ability to work quickly and meet deadlines.

Nice To Haves

Apparel, wholesale, or e-commerce (Shopify) experience.
Experience with factor accounts.
Experience preparing multi-state sales tax reports.
Experience with an ERP implementation or migration.

Responsibilities

Post customer invoices and credit memos in RLM and QuickBooks during the transition, checking them against source reports; post in RLM only after the full move on January 1, 2027.
Post customer payments and apply them to the correct invoices in both systems, including factor (CIT) remittances.
Record and reconcile monthly and quarterly sales returns, credit memos, and chargebacks to customer accounts.
Reconcile accounts receivable bank accounts daily.
Run weekly accounts receivable aging, follow up on past-due balances, and clear unapplied cash.
Prepare and post journal entries, accruals, and reclassifications to the general ledger.
Reconcile bank accounts monthly, including accounts receivable and accounts payable bank accounts, and follow up on reconciling items.
Reconcile credit cards, payment processors such as Shopify and PayPal, and other balance sheet accounts.
Prepare monthly sales tax reports from QuickBooks and Shopify for California and other states, including states with quarterly reporting, and send them to the CPA for filing and payment.
After the CPA confirms tax payments, record them in Excel, post them in QuickBooks and RLM, and reconcile sales tax accounts to the general ledger.
Gather and send the CPA information needed for the company tax return at year end.
Map accounts receivable accounts and customer data to RLM and test the accounts receivable upload.
Check the P&L and balance sheet upload templates for accounts receivable-related accounts.
Write and update process documents so the work can be repeated and shared across the team.