Staff Accountant

Saint Francis House Inc • Boston, MA

7h • $55,245 - $60,770 • Onsite

About The Position

The Staff Accountant provides daily support to the Finance Department by performing various accounting and payroll related tasks for the organization and implementing financial controls necessary to safeguard the assets and financial integrity of the organization. The Staff Accountant is responsible for providing financial information by maintaining and reconciling accounts and preparing reports. The Staff Accountant duties also include managing payroll records by ensuring accuracy of employee data, computing wages and ensuring employees are paid correctly and on-time.

Requirements

• Excellent attention to detail with a sense of urgency for deadlines.
• Ability to maintain privacy and confidentiality.
• Proficient in Excel.
• Ability to maintain good working relationships with staff, vendors and other funders.
• Ability to meet communicated schedules and deadlines.
• Accuracy in daily work and other projects.
• Ability to work in independently and in a team environment, collaborating and interacting with insight, sincerity and compassion.
• Ability to sort and organize information and data.
• Exhibits professionalism and demonstrates integrity by working with passion, commitment and honesty.
• Ability to maintain current in necessary skills and knowledge; self-identifies training and development needs relevant to work and responsibilities.
• Demonstrates initiative, flexibility, and openness to change.
• Proficiency in English.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills
• Excellent organizational skills with attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them with appropriate.
• Proficient with Microsoft Office Suite or related software.
• Ability to function well in a fast-pace and stressful environment.
• Basic understanding of and commitment to taking a person-centered, recovery-oriented, and trauma-informed approach.
• Strong analytical and problem-solving skills.

Nice To Haves

• Bachelor’s degree and at least 1 year of accounting/bookkeeping experience in a non-profit setting, preferred.
• Payroll and payroll systems experience an asset.
• Non-profit experiences a plus.
• Experience with computers, including the use of email programs, web-based tools, common Microsoft Office applications (Outlook, Word, Excel), and accounting, general ledger software, required - SAGE preferred.

Responsibilities

• Assists with preparation of monthly contract invoices and enters in the general ledger.
• Calculates and updates monthly expense allocations and other recurring entries
• Reconciles receivables and other assigned accounts monthly.
• Assists in audit preparation and verifies documentation needed and received.
• Validates batch totals on all gift reports received from Development.
• Records all gift batches in a timely manner in the general ledger.
• Downloads all electronic gift/donation reports and enters into the general ledger, including but not credit card, stock and ETF donations
• Collaborates with Development on a continuous basis to streamline processes and improve month-end reconciliation efficiency.
• Assists Manager of Internal & Compliance to reconcile contribution revenue with Development staff monthly
• Records non-gift receipts in a timely manner in the general ledger.
• Assists in tracking and reconciling grants and restricted funds expenditures
• Works in conjunction with the Intake & Billing Specialist to review and reconcile third-party medical billing activity for the Seeds of Change Day Treatment program
• Works in compliance with HIPAA and 42 CFR Part 2 regulations.
• Reviews payroll records (whether manual or electronic timekeeping system) for accuracy and follows up on all discrepancies in a timely manner.
• Enters/review employee hours and time off information into the payroll system.
• Runs audit reports to verify payroll information.
• Prepares payroll journal entry.
• Manages employee sick and vacation data reports.
• Exhibits professionalism and demonstrates integrity by working with passion, commitment, and honesty, acting in the best interests of colleagues and guests.
• Approaches work in a collaborating and caring manner interacting with insight, sincerity, and compassion.
• Recognizes and respects diversity.
• Demonstrates initiative, flexibility, and openness to change.
• Keeps current and proficient with necessary skills and knowledge; self-identifies training and development needs relevant to work area and responsibilities.
• Promptly, in good faith, reports any instances of suspected fraud, waste and abuse.
• Adheres to agency code of conduct.
• Performs other duties as assigned.

Benefits

• Up to 90% of individual insurance premiums paid for Harvard Pilgrim Health Care health insurance & Atlus dental insurance
• 4 weeks of vacation
• 13 holidays recognized per year
• employer – paid life & disability insurance
• a vested 403b retirement with 5% match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree