Staff Accountant
About The Position
The Staff Accountant supports the day-to-day accounting and financial operations of Weekender Hotels, reporting directly to the Accounting Manager. The role focuses on accounts payable, bookkeeping, general ledger maintenance, financial reporting, and accounting activities across multiple entities and hotel properties. Working with the Accounting Manager, property General Managers, vendors, and other internal teams, the Staff Accountant ensures transactions are accurately recorded, invoices are processed efficiently, and financial records remain organized and current. The position also supports monthly reconciliations, budgeting activities, audit and tax documentation requests, and improvements to accounting processes and systems. The ideal candidate is detail-oriented, highly organized, technologically proficient, and comfortable working across multiple financial platforms. Multi-entity accounting experience is strongly preferred; hospitality or property management experience is a plus.
Requirements
- At least 2 years of accounting or bookkeeping experience, with a strong focus on accounts payable, general ledger accounting, and financial reporting.
- Proficiency in accounting software such as QuickBooks or similar platforms.
- Proficiency in Excel or Google Sheets and familiarity with budgeting.
- Ability to navigate multiple systems and use AI and automation tools.
- Strong attention to detail and organizational skills, with the ability to independently manage competing priorities.
- Excellent communication skills and ability to collaborate with vendors, property leadership, and internal teams.
Nice To Haves
- Associate's or bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.
- Experience with multi-entity accounting and monthly reconciliations.
- Hospitality accounting or property management system experience.
Responsibilities
- Manage day-to-day accounts payable activities, including invoice processing, coding, approvals, and payment preparation across multiple entities and hotel properties.
- Review invoices for accuracy, appropriate general ledger classification, and supporting documentation.
- Maintain vendor accounts, reconcile vendor statements, and investigate and resolve billing discrepancies.
- Coordinate with property General Managers and vendors about invoice approvals, payment inquiries, outstanding balances, and account discrepancies.
- Monitor accounts payable aging reports and help ensure timely and accurate vendor payments.
- Maintain organized vendor records, invoices, payment histories, and supporting financial documentation.
- Help improve accounts payable workflows, internal controls, and processing efficiencies.
- Perform day-to-day bookkeeping and maintain accurate general ledger records across multiple entities and properties.
- Prepare and record routine journal entries, accruals, and accounting adjustments as directed by the Accounting Manager.
- Assist with bank, credit card, merchant processing, and general ledger reconciliations.
- Review transactions for accuracy, completeness, and appropriate allocation by entity, property, and account.
- Support intercompany transaction tracking and reconciliations.
- Maintain accounting records and supporting schedules for financial reporting, and investigate discrepancies.
- Assist with monthly account reconciliations and financial close activities.
- Gather, review, and organize documentation for monthly reporting and reconcile property-level revenue, deposits, expenses, and other transactions.
- Prepare assigned financial schedules, journal entries, and reconciliation reports.
- Support preparation and review of profit and loss statements, balance sheets, and other operational reports.
- Review financial data for discrepancies, unusual transactions, and variances requiring investigation.
- Coordinate with property General Managers on financial reporting and reconciliation processes.
- Assist with documentation requests related to audits, tax filings, and accounting compliance.
- Assist with annual budget preparation, budget tracking, budget-to-actual reporting, and identifying significant variances.
- Collect and organize historical expenses, financial data, and operational information for budget development.
- Collaborate with property General Managers and department leaders to gather budgeting and financial planning information.
- Maintain budget worksheets, financial schedules, and supporting documentation, and support forecast and budget report updates.
- Use general ledger and accounting software, such as QuickBooks or comparable platforms, and navigate accounting, banking, accounts payable, property management, and financial reporting systems.
- Use technology, automation, and AI-powered tools to improve accounting workflows, reporting efficiency, and data accuracy while maintaining confidentiality and financial controls.
- Assist with reconciliation of OTA commissions, payouts, and property-level financial transactions.
- Collaborate with property General Managers and operational teams to resolve accounting questions and obtain documentation.
- Coordinate with Human Resources as needed to reconcile payroll-related accounting entries and expenses.
- Assist the Accounting Manager with process improvements, internal controls, system integrations, and special projects.
- Maintain confidentiality of company financial information and comply with accounting practices and company policies.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
