Staff Accountant

Optima Dermatology•Portsmouth, NH

14d•Hybrid

About The Position

Optima Dermatology is recruiting a Staff Accountant to join its Practice Support Center in Portsmouth, New Hampshire. This hybrid role is responsible for accurately and promptly applying incoming cash transactions, managing travel and expense reimbursements, recording inventory, and calculating and filing sales and use taxes, property taxes, and real estate taxes. The position supports the integrity of cash-flow data and the financial health and operational efficiency of the organization. The Staff Accountant processes and reconciles customer payments and cash receipts, performs bank reconciliations, monitors cash balances, handles expense and credit-card transactions, and supports month-, quarter-, and year-end close activities. The role also maintains accurate accounting records, supports audits, reviews financial statements, helps ensure compliance with GAAP, company policies, and SOX controls, and contributes to process improvements and ad-hoc projects. Optima Dermatology describes its team as collaborative, engaged, mission-driven, and focused on setting a new standard in dermatology. The organization is growing rapidly and aims to make a difference in patients’ lives.

Requirements

Bachelor’s degree in accounting or finance.
Previous experience as a staff accountant or in a relevant accounting role.
Strong understanding of GAAP and internal controls.
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Excel.
Excellent communication and interpersonal skills.
Ability to work independently and in a team environment.
Strong attention to detail and accuracy.

Nice To Haves

Experience with accounting software, preferably Sage or similar platforms.

Responsibilities

Accurately apply cash receipts to customer accounts and invoices.
Process payments, including checks and electronic transfers.
Reconcile received cash against recorded amounts and resolve outstanding payment issues.
Perform daily bank reconciliations.
Oversee banking transactions, including wire transfers and ACH payments.
Monitor cash balances and cash flow for operational liquidity.
Prepare reports on cash application activities and cash-flow analysis.
Analyze collection trends and communicate insights to management.
Collaborate with banking partners to resolve issues and improve processes.
Process and reconcile credit-card transactions related to travel expenses.
Manage expense reimbursement requests, ensuring policy compliance and accurate documentation.
Record inventory transactions at month-end close.
Analyze and allocate prepaid expenses as needed.
Process and record vendor rebates.
Review and record accrued expenses in the correct periods.
Calculate and file sales and use taxes, property taxes, and real estate taxes, and ensure compliance.
Ensure compliance with company policies, GAAP, and SOX controls.
Maintain organized documentation of cash transactions and correspondence.
Identify and implement improvements in cash application procedures.
Support audits by providing documentation and reports.
Review balance sheets, income statements, and cash-flow statements for accuracy.
Assist with monthly, quarterly, and annual close processes, including journal entries and reconciliations.
Communicate with customers to resolve payment inquiries and discrepancies.
Contribute to ad-hoc projects as required.