Staff Accountant

Aston Carter•Seattle, WA

3d•$34 - $36•Hybrid

About The Position

A respected non-profit organization in South Lake Union is seeking a Staff Accountant on a temporary-to-hire basis. In this highly visible role, you will oversee payroll operations, accounts payable activities, financial reporting, compliance initiatives, and audit support. This position operates on a hybrid schedule following an initial on-site training period, with in-office attendance required Tuesday through Thursday. Schedule: Monday-Friday, 8:00 AM - 4:30 PM

Requirements

4-6 years of Staff Accountant experience in a corporate environment
Experience with the MIP Accounting System
Strong understanding of payroll administration, regulations, and compliance requirements
Advanced proficiency in Microsoft Excel, Word, and Access
Strong attention to detail and reconciliation experience

Nice To Haves

Non-profit accounting experience
General ledger and journal entry experience
Project accounting knowledge
Accounts payable and accounts receivable experience
Month-end close and reporting experience
Working knowledge of AP Aging, W-9, W-8, 1099, and 1042-S requirements

Responsibilities

Process accurate and timely semi-monthly payroll
Maintain payroll records and ensure compliance with federal, state, and organizational requirements
Serve as payroll system administrator and primary liaison with external payroll providers
Allocate payroll and benefits across multiple funding sources and prepare related journal entries
Reconcile payroll activity within the accounting system (MIP)
Generate payroll reports for Accounting and HR teams
Manage payroll calendars, direct deposit setup, tax filings, and deductions
Research and stay current on payroll regulations and compliance requirements
Respond to employee payroll questions and resolve discrepancies
Process vendor invoices and employee reimbursement requests
Review, code, and verify all A/P transactions
Execute check runs and submit positive pay reports
Reconcile A/P aging schedules and general ledger balances
Maintain vendor records and compliance with W-9, W-8, 1099, and 1042-S requirements
Process travel and corporate credit card reimbursements
Resolve vendor inquiries and payment discrepancies
Track and record applicable use tax obligations
Maintain documentation, filing systems, and cash receipt records
Prepare monthly, quarterly, and year-end financial reports
Assist with financial statement, retirement plan, and single audits
Document accounting procedures and internal controls
Ensure compliance with organizational policies and regulatory standards
Monitor education benefit utilization and maintain supporting records
Process deposits and maintain cash receipt logs