Staff Accountant

Mcmtech

18d•$75,000 - $85,000•Remote

About The Position

MCM Technology is hiring a Staff Accountant + O2C Conversion Specialist to own the accuracy of its quote-to-cash cycle, from won quote through collected cash. MCM builds an asset intelligence platform for public safety agencies, with revenue from SaaS subscriptions, maintenance, and professional services. Because many customers are government agencies that pay against formal purchase orders, careful alignment of quotes, invoices, and POs is critical. This role is part of a small, hands-on finance team. It runs daily invoicing and cash receipts, supports the Sr. Accountant and Treasury Analyst, and plays a central role in moving the order-to-cash process from QuickBooks Online to NetSuite. After conversion, the role transitions to owning steady-state O2C operations. The position is remote, with working hours aligned to Central time, and reports to the Sr. Accountant / VP Finance.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
3 to 5 years of accounting experience, including hands-on billing, AR, and cash application.
Experience with SaaS or subscription billing, including recurring invoices, renewals, co-terms, and credit memos.
Hands-on experience with both an ERP and a CRM system.
Working knowledge of revenue recognition (ASC 606) and deferred revenue.
Strong Excel skills, including lookups, pivot tables, and reconciliations.
Comfort using AI tools (e.g., Claude) to accelerate reconciliations, research, and documentation.
Exceptional attention to detail and comfort pushing back when a quote, PO, or invoice does not match.
Clear written communication with customers, Sales, and internal teams.

Nice To Haves

NetSuite experience, ideally in billing, SuiteBilling, or Advanced Revenue Management.
Hands-on involvement in an ERP implementation or data migration, especially QuickBooks Online to NetSuite with Salesforce as the CRM.
Experience billing government or public sector customers, including PO-driven invoicing, procurement portals, and payment terms.
Experience with CPQ or CRM tools such as Salesforce or HubSpot.
Progress toward an MBA or CPA.

Responsibilities

Review each won quote before invoicing to verify alignment with the customer's purchase order, including account number, product line, product, quantity, price, term, and billing schedule.
Resolve quote, PO, and contract mismatches with Sales, Customer Success, and customers before issuing invoices.
Maintain customer master data, including account numbers, bill-to contacts, PO numbers, and invoicing portal requirements.
Track open POs, PO expirations, and remaining PO balances to prevent delays to renewals and milestone billing.
Identify root causes of invoice discrepancies, correct them, and recommend process or system improvements.
Map customers, items, product lines, and billing schedules from QuickBooks Online into NetSuite.
Convert and validate open AR, active subscriptions, and recurring billing schedules, and reconcile converted balances to the source system.
Help design and improve NetSuite O2C workflows for sales orders, invoicing, revenue arrangements, and cash application.
Document new O2C procedures and train internal users.
Prepare and issue customer invoices, including recurring SaaS and maintenance billings, milestone billings, and credit memos.
Submit invoices through customer portals and agency procurement systems as required.
Apply daily cash receipts from lockbox, ACH, wire, check, and card payments to the correct invoices and customers.
Investigate unapplied cash and short payments.
Follow up on past-due accounts and keep AR aging current.
Support the Sr. Accountant with month-end close, including AR reconciliation, deferred revenue roll-forward, unbilled AR, and related journal entries.
Support the Treasury Analyst with daily cash positioning, bank reconciliations, and cash forecasting inputs.
Provide audit support for revenue and AR testing.
Prepare billing, bookings, and AR reports for management.