Staff Accountant

Reset Tech•Washington, DC

113d•Remote

About The Position

Reset Tech is looking for a Staff Accountant to bring our accounting function in-house for the first time. Rather than stepping into an established system, you will be the one selecting the accounting software we use and designing the processes, standards, and controls that our 501(c)(3) and 501(c)(4) entities will run on for years to come. Working closely with our Head of Finance and Operations and Chief Operating Officer, you will own the day-to-day accounting operations, drive month- and year-end close, and ensure our books are accurate, audit-ready, and built to scale. This is not a role for someone looking to maintain the status quo. It is a builder role for a mid-level accountant who asks good questions, takes initiative, and finds genuine satisfaction in bringing order and rigour to complexity. If you thrive on variety, care deeply about getting the details right, and want your work to have a lasting organisational impact, this may be the role for you. The role is 100% FTE. It is fully remote, with the option to work from our centrally-located DC office.

Requirements

Accounting experience
Experience with bookkeeping and spend management systems (e.g., Sage Intacct, NetSuite, QuickBooks, Bill.com, Expensify)
Working knowledge of US GAAP
Experience working in environments with multiple entities and intercompany accounting
High attention to detail, strong judgment, and discretion.
Clear written and verbal communication; ability to collaborate across teams

Nice To Haves

nonprofit experience preferred
familiarity with nonprofit accounting is a plus
Familiarity with ASC 958 (not-for-profit entities) and fund accounting concepts is a plus
Experience with grant tracking, donor restrictions, and/or cost allocation methodologies is a plus
Exposure to Form 990 preparation support and audit readiness is a plus

Responsibilities

Select and build out our accounting infrastructure.
Lead the migration of bookkeeping records from an external provider to an in-house system, encompassing data migration, process mapping, internal controls implementation and user training.
Maintain accurate general ledger activity for 501(c)(3) and 501(c)(4) entities (journal entries, reconciliations, allocations, depreciation schedule)
Conduct monthly and year-end close: accruals, prepaid/deferral schedules, balance sheet reconciliations, variance support
Manage and process accounts payable and employee reimbursements; ensure proper coding to entity, program, and function
Manage accounts receivable and cash receipts (donations, sponsorships, membership revenue, invoices)
Track and reconcile restricted and unrestricted funds (as applicable), including grant budgets and reporting support
Implement intercompany / inter-entity allocations (shared costs, payroll allocations, vendor splits) and maintain documentation
Prepare schedules and documentation for annual audit/review
Prepare various compliance and transparency documentation including Form 990, 5500, BRA-25, 1042-S (in coordination with external tax preparers where relevant)
Assist with functional expense reporting (Program, Management & General, Fundraising) and documentation
Support payroll accounting (posting payroll entries, benefits, taxes) and related reconciliations
Maintain strong internal controls and improve accounting workflows (policies, approvals, documentation)