Staff Accountant

Optima Dermatology•Portsmouth, NH

13d•Hybrid

About The Position

Optima Dermatology is seeking a Staff Accountant for its Practice Support Center in Portsmouth, New Hampshire. This role supports the organization’s financial health by ensuring the accurate and timely processing of cash transactions, expense reimbursements, inventory, and tax filings. The position contributes to reliable cash flow data and financial reporting through payment reconciliation, cash receipt processing, and verification of payments against invoices. The role also supports close processes, audits, compliance, and improvements to accounting procedures.

Requirements

Bachelor’s degree in accounting or finance.
Previous experience as a staff accountant or in a relevant accounting role.
Strong understanding of GAAP and internal controls.
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Excel.
Excellent communication and interpersonal skills.
Ability to work independently and in a team environment.
Strong attention to detail and accuracy.

Nice To Haves

Experience with accounting software, preferably Sage or similar platforms.

Responsibilities

Apply cash receipts to customer accounts and invoices accurately.
Process payments, including checks and electronic transfers.
Reconcile cash received against recorded amounts and resolve outstanding payment issues.
Perform daily bank reconciliations.
Oversee banking transactions, including wire transfers and ACH payments.
Monitor cash balances and cash flow to support operational liquidity.
Prepare reports on cash application activities and cash flow analysis.
Analyze collection trends and communicate insights to management.
Work with banking partners to resolve issues and improve processes.
Process and reconcile credit card transactions related to travel expenses.
Manage expense reimbursement requests, ensuring policy compliance and accurate documentation.
Record inventory transactions at month-end close.
Analyze and allocate prepaid expenses as necessary.
Process and record vendor rebates.
Review and record accrued expenses in the correct accounting periods.
Calculate and file sales and use taxes, property taxes, and real estate taxes, ensuring compliance.
Ensure compliance with company policies, GAAP, and SOX controls.
Maintain organized documentation of cash transactions and correspondence.
Identify and implement improvements to cash application procedures.
Support audits by providing required documentation and reports.
Review balance sheets, income statements, and cash flow statements for accuracy.
Assist with monthly, quarterly, and annual close processes, including journal entries and reconciliations.
Communicate with customers to resolve payment inquiries and discrepancies.
Contribute to ad hoc projects as required.