Staff Accountant

Open Door Family Medical Center•Tarrytown, NY

12d•Onsite

About The Position

Open Door Care Network is seeking a Staff Accountant for its Tarrytown, NY location. The Staff Accountant maintains accurate and timely accounting records in accordance with generally accepted accounting principles (GAAP). The role manages day-to-day financial transactions, monitors compliance with restricted-fund requirements, and maintains the general ledger. It supports month-end close activities and preparation for annual audits and reports directly to the Associate Director of Finance. The position supports financial reporting, monthly and year-end closing, audits, account reconciliations, cash management, journal entries, fixed-asset records, grant and contract tracking, and related documentation. It also collaborates with finance leadership and department managers, responds to reporting requests, and helps improve accounting processes, reporting accuracy, internal controls, and operational efficiency. The role requires maintaining organized records and documentation in accordance with applicable standards, laws, organizational policies, and record-retention requirements. Open Door Care Network provides health care and wellness programs to individuals and families across Westchester, Putnam, and Ulster Counties. Its integrated services include medical and dental care, behavioral health, nutrition, wellness programs, and chronic disease management.

Requirements

Bachelor of Science in Accounting.
At least 1–2 years of experience as an accountant.
Non-profit accounting experience.
Strong mathematics, computer, and Excel skills.
Ability to function in a culturally sensitive manner consistent with the organization’s philosophy and mission.
Maintain patient confidentiality and comply with infection-control standard precautions.

Nice To Haves

GAAP experience is preferred.

Responsibilities

Assist with financial reporting, including month-end financials, UDS reports, Medicaid and Medicare cost reports, Federal Financial Reports, managed care reports, and visit reports.
Assist with monthly, quarterly, and year-end closing activities, including account reconciliations and supporting schedules.
Assist in coordinating financial, federal, state, and local agency audits.
Collaborate with the Controller, Associate Director of Finance, and department managers to support department goals and objectives.
Respond to financial inquiries and special reporting requests from finance leadership, program management, auditors, vendors, and funding sources.
Prepare daily cash summaries and maintain monthly cash receipts journals for bank accounts.
Prepare recurring monthly general-ledger journal entries, including revenue, receivables, and accrued expenses.
Prepare and reconcile bank accounts, receivables, deferred revenue, accrued expenses, and other balance-sheet accounts.
Maintain fixed-asset subsidiary records, capital-purchase detail, amortization schedules, and depreciation schedules.
Maintain spreadsheets and supporting schedules for reconciling subsidiary records to the general ledger, analyzing accounts, and preparing audit workpapers.
Reconcile inter-company accounts.
Record and monitor program revenue and expenses by funding source, department, grant, contract, and restriction, and research budget variances.
Maintain program-expense documentation and prepare vouchers, invoices, reimbursement requests, and billings to government and private funding sources accurately and on time.
Monitor grant and contract expenditures for compliance with approved budgets, contractual requirements, and restricted-fund guidelines.
Maintain organized accounting records in compliance with JCAHO standards, applicable laws, GAAP, internal controls, organizational policies, and record-retention requirements.
Identify opportunities to improve accounting processes, reporting accuracy, internal controls, and operational efficiency.
Perform other duties and special projects as assigned.
Participate in multidisciplinary team conferences and mandated service-training programs.
Participate in developing and implementing corrective action plans for department and operational deficiencies.
Maintain orderly files of records and correspondence.
Inform the Associate Director of Finance of management or operating problems that may affect the quality and standards of patient services.
Attend designated staff meetings to learn about the center’s plans, programs, and goals relevant to the role.
Collaborate with the Supervisor to develop and implement annual department goals and objectives.
Participate in staff development programs, educational activities, seminars, and training opportunities.
Maintain patient confidentiality and prepare and maintain documentation in compliance with applicable standards and laws.