Staff Accountant

Canopy A&D • Irvine, CA

19d • $75,000 - $85,000 • Onsite

About The Position

The Staff Accountant supports daily operations of the Finance & Accounting department by handling general ledger accounting, accounts payable, accounts receivable, and administrative support. The position maintains accurate financial records, assists with month-end, quarter-end, and year-end closing activities, supports internal controls and process improvements, and helps prepare financial statements and audit documentation. The role is full-time, exempt, salaried, and based on-site in Irvine, California, during core business hours, with travel of up to 10% to company facilities as needed. The position may require long hours and weekend work to meet critical deadlines.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 5 years of relevant accounting experience, including accounts payable, accounts receivable, and general ledger exposure.
• Proficiency in Microsoft Excel and familiarity with accounting systems such as NetSuite, QuickBooks, or SAP.
• Solid understanding of U.S. GAAP accounting principles.
• Exceptional attention to detail, accuracy, and organizational skills.
• Ability to handle sensitive information with confidentiality and integrity.
• Strong interpersonal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Professional working proficiency in reading, writing, and speaking English.
• Ability to work in office, lab, and manufacturing environments, with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations.
• Ability to sit or stand for extended periods at a computer workstation; frequent use of hands and fingers for data entry, keyboarding, and mouse use; and ability to view computer screens for prolonged periods.
• Ability to communicate effectively in person, by phone, and via email, and to use a computer to complete assignments.
• Willingness to work long hours and weekends when needed to meet critical deadlines.
• Must be a U.S. citizen, lawful permanent resident, protected individual as defined by U.S.C. 1324b(a)(3), or eligible to obtain required U.S. Department of State authorizations, to conform to U.S. Government export regulations.

Nice To Haves

• Hands-on experience supporting year-end financial audits, preparing supporting workpapers, and liaising with external auditors.
• Previous accounting experience in manufacturing and/or the aerospace and defense sectors.
• Experience with multi-entity accounting, intercompany transactions, and consolidation processes.

Responsibilities

• Prepare and post recurring, adjusting, and accrual journal entries.
• Maintain and reconcile general ledger accounts, including cash, prepaid expenses, accruals, and intercompany transactions.
• Assist with month-end, quarter-end, and year-end closing activities and reconciliations.
• Support preparation of internal financial statements and audit-ready schedules.
• Perform variance analysis and investigate discrepancies.
• Maintain fixed asset schedules and calculate monthly depreciation.
• Ensure compliance with GAAP and internal financial policies.
• Review and verify invoices and expense reports for accuracy and proper coding.
• Process vendor, contractor, and service-provider payments by check, ACH, and wire.
• Maintain vendor records, respond to vendor inquiries, reconcile vendor statements, and resolve billing or payment discrepancies.
• Assist with issuing 1099s and ensure compliance with IRS regulations.
• Monitor accounts payable aging and prepare weekly payment proposals.
• Generate and issue customer invoices according to billing terms and agreements.
• Apply customer payments to the appropriate accounts in a timely manner.
• Monitor accounts receivable aging and conduct collections outreach as needed.
• Investigate and resolve billing discrepancies and chargebacks; maintain records of customer interactions and payment activities.
• Coordinate with sales and customer service to ensure accurate, timely billing.
• Maintain organized financial records and digital and physical filing systems; handle data entry and maintain vendor, customer, and transaction databases.
• Respond to internal and external inquiries regarding financial and administrative matters.
• Prepare reports, spreadsheets, and correspondence for internal review.
• Assist with preparing and organizing audit documentation.
• Order and track office or departmental supplies and assist with expense tracking.
• Support departmental compliance and operating procedures, including document retention and confidentiality.
• Travel to other company sites as needed, up to 10%.

Benefits

• Company-paid employee medical, dental, and vision insurance.
• 401(k) company match, subject to eligibility.
• Paid sick leave.
• Paid vacation.
• Paid holidays.
• Discretionary bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level