Staff Accountant & AP Support

Eastern Fence•Fort Mill, SC

About The Position

The Staff Accountant & AP Support role is part of the Accounting department and reports to the Controller. The position supports accounting operations, daily sales and cash processes, reconciliations, month-end close, customer billing, and accounts payable. It also provides backup to the Billing Associate and assists the Controller or management with special projects, phone coverage, and other duties as needed. The role processes customer invoices, returns, and credits; reviews billing data and supporting records; and coordinates with sales, customer service, distribution, and dispatch to resolve discrepancies and ensure accurate billing. It also receives and processes vendor invoices using Sage and Infor, verifies approvals and account coding, follows up on unmatched purchase orders and invoices, reconciles vendor statements as needed, and participates in a weekly check run.

Requirements

Three or more years of experience.
Experience in billing, invoicing, or similar roles; manufacturing industry experience is preferred.
Proficiency in billing software and accounting systems, such as Sage and Infor.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent communication and interpersonal skills for collaboration across departments.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Adaptability and willingness to learn new skills and technologies.
Ability to work as a team member and contribute to successful outcomes.
Self-motivation and strong communication skills.
Good time-management and effective decision-making skills.
Ability to work independently in a fast-paced environment and under pressure.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Ability to operate general office equipment.

Nice To Haves

College degree; preferred but not required.
Prior manufacturing experience.
Knowledge of MAS or Infor software.
Spanish bilingual ability.

Responsibilities

Assist in verifying billing totals and finalize sales and inventory posting.
Generate accurate daily sales reports and maintain financial sales data in weekly and monthly reports.
Prepare daily journal entries as needed and complete daily bank reconciliation.
Complete and email the daily cash worksheet; close out and reconcile the counter daily.
Complete daily cash deposits, prepare the bank bag, and secure it in the safe.
Maintain petty cash and reconcile it monthly.
Complete monthly bank reconciliation and closing journal entries.
Assist with sales tax reconciliation and filing, and IFTA reconciliation and filing.
Assist with monthly reconciliation of Amex and JPMorgan credit card expense reporting and month-end close.
Provide backup to the Billing Associate.
Generate and process accurate customer invoices, returns, and credits.
Verify billing data for completeness, accuracy, and compliance with company policies.
Collaborate with sales and customer service to resolve billing discrepancies and respond to customer inquiries.
Maintain current billing paperwork, invoices, and correction records.
Coordinate with distribution and dispatch to confirm product availability and delivery schedules for accurate billing.
Receive, review, and process incoming invoices using Sage and Infor.
Verify invoice receipt, approvals, and coding to the correct general ledger accounts.
Follow up on unmatched purchase orders and invoices to verify transaction consistency.
Ensure invoice approvals and supporting documentation are accurate.
Reconcile vendor statements as necessary and participate in the weekly check run.
Assist the Controller and/or management with special projects.
Answer the phones and perform other duties as needed.