Sr. Subcontracts Representative

Battelle • Columbus, OH

2d • Hybrid

About The Position

Issues subcontracts for standard and non-standard goods, services, and materials of high dollar value and moderate risk, in accordance with corporate policies, procedures, government laws, and regulations. Independently handles moderately complex to complex purchase orders, subcontract agreements, and related documentation, develops business solutions, and works closely with senior subcontract and contracting staff. May assist Subcontract Representatives and provide guidance to less experienced subcontract staff when requested.

Requirements

• Bachelor’s degree and five years of relevant experience, or an equivalent combination of education and experience in a related field.
• Ability to demonstrate innovative solutions to complicated purchasing initiatives in a fast-moving, demanding environment.
• Ability to negotiate firmly and fairly and manage and develop suppliers to meet customer requirements.

Responsibilities

• Prepare solicitations and ensure they are complete and responsive to vendor and internal client needs.
• Ensure solicitations address corporate policy, business, financial, contractual, and risk considerations; may contribute to general subcontract strategy.
• Identify appropriate contract vehicle types to achieve intended results and mitigate risk.
• Review Statements of Work, schedules, and deliverables, and draft appropriate solicitation and subcontract documents.
• Review Battelle client contracts or RFPs to ensure applicable flow-down terms and conditions are tailored and included in vendor RFP requests.
• Analyze subcontract requirements, special provisions, and terms and conditions for compliance with laws, regulations, and Battelle policies.
• Draft, develop, negotiate, and administer contractual agreements for assigned programs.
• Initiate negotiations with vendors on agreement terms and pricing, and propose solutions to negotiation problems.
• Maintain subcontract files in audit-ready condition and in compliance with standard practices, Battelle procedures, and legal requirements for maintaining approved purchasing system status.
• Identify compliance problems and recommend solutions for approval by senior staff or management.
• Assist with recommending solutions to problems arising during project performance.
• Advise senior subcontract staff and technical, support, or management staff on market, technical, and administrative trends and problems in the assigned area.
• Assist in directing and guiding less experienced subcontract staff when requested by the Director, Subcontracts.

Benefits

• Flexible, compressed work schedule that allows most team members every other Friday off.
• Hybrid work flexibility, with a stated model of 60% in-office and 40% remote, subject to team and position needs.
• Paid time off.
• Medical, dental, and vision coverage, wellness incentives, and optional supplemental benefits.
• Coverage for partners, gender-affirming care and health support, and family formation support.
• 401(k) retirement savings plan, with a 5% employer contribution for most employees regardless of employee contribution, plus matching contributions.
• Tuition assistance for higher education.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior