Subcontracts Coordinator

Dashiell•Houston, TX

2d•Onsite

About The Position

The Subcontracts Coordinator is a developing subcontracts professional who supports the full lifecycle of subcontract agreements on active EPC substation and transmission projects. Working under moderate supervision, this position prepares solicitation documents, coordinates bid processes, drafts subcontracts from approved templates, and tracks subcontractor onboarding, performance, and compliance. Non-standard terms, pricing disputes, and compliance exceptions are escalated to senior staff. The position is based in Dashiell’s Houston, Texas office and reports to the Sr. Manager, Supplier Subcontracts.

Requirements

Associate's degree in Business, Supply Chain, or a related field; equivalent professional experience of 2 or more years may be considered in lieu of a degree.
At least 1 year of experience in subcontracts administration, procurement, contracts, or construction project administration.
Familiarity with subcontract terms, conditions, and commercial concepts.
Strong document management and organizational skills.
Accurate data entry skills and attention to detail.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to maintain confidentiality of bid, pricing, and other proprietary commercial information and comply with conflict-of-interest and ethics policies.
Effective written and verbal communication skills.
At least 18 years of age and legally authorized to work in the United States permanently without current or future visa sponsorship.

Nice To Haves

Bachelor's degree.
Experience with construction or EPC subcontracting, ideally substation or transmission line work.
Experience with invoice or pay application processing.
Exposure to an ERP or contract management system.
Progress toward CPSM or CPCM certification.

Responsibilities

Prepare RFP packages for subcontracted services and construction scopes using approved templates and project scope documents.
Coordinate bid processes, including issuance, Q&A management, addenda, and bid receipt.
Support bid tabulation and commercial evaluation activities and present results to senior staff.
Draft subcontract agreements, work orders, and amendments using standard templates under senior review.
Assist in reviewing prime contract requirements and compiling applicable flow-down provisions verbatim into subcontract packages under senior review.
Route subcontract terms requiring legal review and coordinate resolution of Legal comments under senior direction.
Process subcontract awards, including approvals, notices of award, execution, and distribution of conformed copies.
Track and log subcontract documents, modifications, and correspondence.
Enter subcontract, change order, and subcontractor data into the ERP system and review Administrator data entry for accuracy.
Coordinate subcontractor onboarding, including insurance, licensing, safety prequalification, and pre-mobilization documentation.
Support subcontractor compliance with applicable laws and prime contract requirements, including prevailing wage, contractor licensing, and OCIP/CCIP documentation.
Track subcontractor performance against schedule, submittal, and compliance milestones and escalate deviations to senior staff.
Review subcontractor pay applications and lien waivers for contract compliance; coordinate approval and payment with project teams and Procurement Administration.
Support change order preparation, tracking, and negotiation under senior direction.
Support subcontract closeout, including final lien waivers, retainage release, and closeout documentation.
Maintain complete, audit-ready subcontract files for assigned agreements.
Prepare status reports on bids, awards, change orders, and open items for assigned projects.
Guide Subcontracts Administrators on invoice coding, data entry, and file standards.
Perform special projects and other assigned or requested duties.

Benefits

Company-paid life insurance.
Accidental death and dismemberment insurance.
Long-term disability insurance.
Employee assistance program.
Medical coverage through a traditional PPO or one of two high-deductible health plans, with FSA or HSA options.
Dental coverage.
Vision coverage.
Supplemental life insurance.
Short-term disability.
Critical illness insurance.
Group accident insurance.
Hospital indemnity insurance.
401(k) plan with immediate vesting.
Competitive compensation and benefits package.