Sr. Subcontract Administrator (Remote)
About The Position
Parsons is hiring a Senior Subcontract Administrator for its Corporate team. This is a remote role, with a preference for candidates located in Northern Virginia. The role manages subcontracting activities from sourcing and proposal solicitation through negotiation, award, administration, and closeout. The administrator prepares and issues subcontract documents within delegated procurement authority, ensures prime-contract flowdown requirements are included, maintains subcontract records, and coordinates with project management, clients, subcontractors, and procurement personnel. The position may also provide technical guidance to lower-level administrators and review their work. A Fit for Duty exam is required after offer acceptance and before continuing through hiring and onboarding.
Requirements
- Bachelor’s degree in Business Administration or a related field.
- At least 5 years of related work experience involving typical subcontracting activities.
- Must be a U.S. citizen.
- Ability to communicate effectively with internal and external customers.
- Strong organizational and workflow skills.
- Ability to adapt to change and act as a positive agent for change.
- Successful completion of a Fit for Duty exam after offer acceptance and before continuing in the hiring process and onboarding.
Nice To Haves
- Proficiency using Microsoft Office products.
- Understanding of procurement principles and concepts, including proposal solicitation and analysis, subcontract award and administration, and closeout procedures across cradle-to-grave procurement responsibilities.
- Defense industry experience.
- A degree in Supply Chain Management.
- Experience with Costpoint or similar financial systems used to execute agreements.
- Knowledge of purchasing practices in the technical engineering labor subcontract industry.
- Excellent communication skills.
- Demonstrated proficiency using Costpoint Procurement systems.
- Experience managing IDIQ/task order agreements.
- Construction subcontracting experience.
Responsibilities
- Prepare recommended source lists of qualified subcontractors based on past performance and coordinate the lists with project management and client recommendations.
- Prepare Requests for Proposal and verify that proposal packages are accurate and complete, coordinating with affected sections to ensure all necessary information is included.
- Review subcontractor proposals, assess subcontractors’ ability to meet company and project requirements, and negotiate terms and conditions.
- Prepare and issue contracts within delegated procurement authority.
- Prepare subcontract documents and amendments, including identifying and incorporating flowdown requirements from the prime contract, and ensure terms and conditions are appropriate.
- Prepare reports and contractual correspondence for project management and clients.
- Establish and maintain accurate tracking records tailored to each subcontract.
- Maintain and update subcontractor files, including payment records.
- Perform subcontract closeout, complete file documentation, and forward subcontract files to storage.
- Ensure hard copies of reports and claims are retained for seven years.
- Serve as liaison between subcontractors and procurement personnel.
- May provide technical guidance to lower-level Subcontract Administrators, make assignments, and review completed work.
- Perform other responsibilities associated with the position as appropriate.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Paid time off
- Employee Stock Ownership Plan (ESOP)
- 401(k)
- Life insurance
- Flexible work schedules
- Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Senior
