Sr Specialist, Talent Acquisition

Gap Inc.•San Francisco, CA

About The Position

As a Sr. Specialist, Talent Acquisition at Gap Inc., you will help shape the talent experience across the company’s portfolio of brands. You will coordinate interviews and onsite experiences, support the offer process, and improve recruiting practices to create a seamless, inclusive, and personal candidate journey. Working alongside recruiters, hiring leaders, and HR partners, you will bring organization, collaboration, and a people-first mindset to talent acquisition work.

Requirements

Experience in talent acquisition coordination, recruiting operations, project management, or a similar role.
Demonstrated experience coordinating complex, high-volume meeting schedules.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
Commitment to creating an exceptional candidate experience through care, responsiveness, and professionalism.
Proactive problem-solving skills, sound judgment, and ownership from start to finish.
Ability to build strong, trusted relationships with recruiters, hiring leaders, HR partners, and candidates.
Comfort navigating ambiguity and shifting priorities while maintaining accuracy and attention to detail.
Strong communication skills and ability to adapt communication to different audiences and situations.
Comfort working with recruiting systems, tools, and data, and ability to quickly learn new technology.

Nice To Haves

Curiosity and openness to adopting new technology, including AI tools, with willingness to experiment, learn, and share effective practices.

Responsibilities

Champion Gap Inc.’s culture and employer brand to attract and engage a diverse pool of talent.
Coordinate end-to-end interview scheduling for multi-stage and onsite interviews, including panel coordination, travel arrangements, and timely candidate communications.
Deliver a consistent, inclusive, high-touch candidate experience from initial outreach through onboarding handoff.
Partner with recruiters and talent acquisition leaders to advance recruiting priorities, candidate management, and strategic initiatives.
Manage multiple priorities proactively, anticipate needs, and keep candidates, recruiters, and hiring teams moving forward.
Own candidate pre- and post-employment processes, including background administration, reimbursements, relocation authorizations, and required documentation, ensuring compliance with company policies and procedures.
Handle confidential candidate information carefully and maintain accurate records in Workday.
Document and improve scheduling and candidate-experience processes, leveraging AI tools and improved ways of working to increase efficiency and quality.
Use industry, competitor, and talent trends to help the team stay informed and ahead of the market.
Lead or contribute to projects and initiatives of varying scope, ensuring strong execution, attention to detail, and follow-through.
Serve as a point of escalation for complex scheduling situations and help train or support coordinators and new team members.
Use AI tools in daily workflows to streamline scheduling, candidate communications, and administrative tasks.