Sr. Program Coordinator

University of Miami•Miami, FL

3d•Onsite

About The Position

The University of Miami/UHealth Department of Pediatrics is hiring a full-time Senior Program Coordinator in Miami, Florida. The position provides administrative support to faculty and serves as a liaison between faculty, students, and other universities. It also assists with developing, monitoring, and reporting departmental budgets. The coordinator supports students’ learning experiences, course registration, academic and career advising, enrollment management, faculty payroll, and instructor services. Department-specific work includes facilitating parent workshops in the Miami-Dade County community, recruiting workshop sites, collaborating with workshop facilitators, and reporting workshop data using spreadsheets and online document platforms. The role requires flexible hours, including occasional evenings and weekends, and effective public speaking.

Requirements

High school diploma or equivalent.
At least 3 years of relevant experience.
Accurately complete assignments with attention to detail.
Analyze, organize, and prioritize work under pressure while meeting deadlines.
Handle confidential information with discretion.
Work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or collaboratively.
Proficiency with computer software, including Microsoft Office.
Effective public speaking.

Nice To Haves

College degree in a relevant field preferred.
Bilingual ability preferred but not required.

Responsibilities

Work with students to evaluate their learning experience and improve program quality and value.
Register students for courses using University procedures and systems.
Advise program students academically and advise prospective and continuing students on careers.
Develop strategic partnerships with external entities and organizations.
Create monthly budget reports to ensure operations remain within plan.
Assist with database maintenance and enrollment management.
Ensure administrative processes and forms associated with instructor services are completed on time.
Respond to instructor requests and telephone, email, and internet submissions for all programs.
Prepare faculty payroll for the program.
Plan and participate in departmental open houses.
Facilitate parent workshops in the Miami-Dade County community.
Recruit workshop delivery sites, including schools and agencies.
Work collaboratively as part of a team of workshop facilitators.
Report data in Excel and other databases, and use Google Drive and Box documents to report workshop delivery data.
Follow University and unit-level policies and procedures and safeguard University assets.