Sr. Program Coordinator (H)

University of Miami•Miami, FL

4d•Onsite

About The Position

The University of Miami/UHealth Department of Medical Education is hiring a full-time Senior Program Coordinator in Miami, Florida. The position provides administrative support to faculty and serves as a liaison among students, faculty, scholars, mentors, alumni, institutional partners, and external stakeholders. It supports educational programs, faculty development, accreditation and continuous quality improvement activities, honor societies, faculty appointments, and research-related projects. The coordinator helps manage program operations, communications, educational activities, events, student and faculty support, data reporting, and financial processes, contributing to regulatory compliance, participant engagement, program effectiveness, and departmental goals. The role supports curriculum and academic program administration, including student registration and advising, faculty meetings, educational materials, assessments, and course evaluations. It maintains databases, records, accreditation materials, and tracking systems; collects and analyzes data; and prepares program, outcomes, performance, accreditation, and financial reports. It also coordinates meetings, workshops, ceremonies, faculty development activities, events, communications, logistics, and follow-up actions. Financial responsibilities include budget tracking and reporting, purchasing and invoice processes, reimbursements, account reconciliation, and funding requests. The position also supports faculty appointment workflows, grants, alumni and stakeholder engagement, and development of new educational and revenue-generating initiatives. The role requires a high school diploma or equivalent and at least three years of relevant experience. The coordinator must be accurate and detail-oriented, able to organize and prioritize work under pressure and meet deadlines, handle confidential information discreetly, work independently and collaboratively, and use computer software such as Microsoft Office. Evening, night, and weekend work may be necessary. Appropriate combinations of education, experience, and/or certifications may be considered.

Requirements

High school diploma or equivalent.
Minimum of 3 years of relevant experience.
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize, and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Proficiency in computer software, such as Microsoft Office.

Responsibilities

Evaluate students’ learning experiences and support improvements to program quality and value.
Register students for courses using University procedures and systems.
Advise students in the program and provide career advising to prospective and continuing students.
Develop strategic partnerships with external entities and organizations.
Prepare monthly budget reports and help ensure operations remain within plan.
Maintain databases and support enrollment management.
Ensure administrative processes and instructor-service forms are completed on time.
Respond to instructor requests and submissions by telephone, email, and internet.
Prepare faculty payroll for the program.
Plan and participate in departmental open houses.
Coordinate educational programs, workshops, seminars, faculty development activities, honor society initiatives, accreditation activities, and special projects.
Support curriculum and academic program administration, including faculty meetings, educational materials, assessments, and course evaluations.
Develop, update, and distribute program materials, newsletters, announcements, promotional materials, educational resources, presentations, and stakeholder communications.
Maintain program databases, faculty records, membership rosters, accreditation materials, governance documents, and internal tracking systems.
Collect, manage, analyze, and report program, participant, accreditation, and outcomes data.
Prepare reports on program effectiveness, participant outcomes, performance metrics, accreditation activities, and other required indicators.
Coordinate accreditation and continuous quality improvement activities, including meetings, documentation, timelines, action items, and site-visit preparation.
Coordinate meetings, workshops, induction ceremonies, guest speaker engagements, and other events, including scheduling, logistics, materials, technology, travel, vendors, and participant communications.
Prepare agendas and meeting materials, document minutes and outcomes, maintain records, and track follow-up items.
Track expenditures; process purchasing requests, invoices, reimbursements, and funding requests; reconcile accounts; monitor budgets; and prepare financial reports.
Coordinate documentation, communications, deadlines, and workflows for faculty appointments and reappointments.
Provide administrative support for grants and departmental programs, including expense tracking, data collection, reporting, and record maintenance.
Build and maintain collaborative relationships with faculty, students, alumni, University offices, institutional partners, professional organizations, and external stakeholders.
Coordinate alumni and stakeholder communications, events, networking, and other engagement initiatives.
Support the development and implementation of new educational initiatives, revenue-generating programs, and business development activities.
Respond to requests while following University and departmental policies, procedures, confidentiality requirements, and operational standards.
Safeguard University resources and confidential information and perform other duties as assigned.