Sr. Program Coordinator (H)

University of Miami•Miami, FL

2d•Onsite

About The Position

The University of Miami Department of Medical Education is hiring a full-time Senior Program Coordinator in Miami, Florida. The position provides comprehensive administrative, operational, and programmatic support for educational programs, faculty development initiatives, accreditation and continuous quality improvement activities, honor societies, faculty appointments, and research-related projects. The coordinator supports program operations, communications, educational activities, events, student and faculty services, data reporting, and financial processes, serving as a liaison among students, scholars, faculty, mentors, alumni, institutional partners, and external stakeholders. The role supports regulatory compliance, participant engagement, program effectiveness, and the department’s strategic, educational, and operational goals. Responsibilities include coordinating programs and events, maintaining records and databases, collecting and reporting program data, supporting accreditation and quality improvement, assisting with budgets and financial processes, and responding to stakeholder requests in accordance with University policies and confidentiality requirements. The duties listed may be expanded as necessary. The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, and tuition remission. The University is an Equal Opportunity Employer.

Requirements

High school diploma or equivalent.
Minimum 3 years of relevant experience.
Complete assignments accurately and with attention to detail.
Analyze, organize, and prioritize work under pressure while meeting deadlines.
Handle confidential information with discretion.
Work independently and/or collaboratively.
Proficiency in computer software, such as Microsoft Office.
Commitment to the University’s core values.
Ability to work evenings, nights, and weekends as necessary.
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Responsibilities

Provide administrative support to faculty and serve as a liaison among faculty, students, and other universities.
Work with students to evaluate their learning experience and improve program quality and value.
Register students for courses using University procedures and systems; provide academic advising and career advising.
Develop strategic partnerships with external entities and organizations.
Create monthly budget reports and assist with budget administration, including tracking expenditures, processing purchasing requests, invoices, reimbursements, and funding requests, reconciling accounts, and monitoring authorized budgets.
Assist with database maintenance and enrollment management; maintain program databases, faculty records, membership rosters, accreditation materials, governance documents, and internal tracking systems.
Ensure administrative processes and forms for instructor services are completed in a timely manner; respond to instructor requests and submissions by telephone, email, and internet.
Prepare faculty payroll for the program.
Plan and participate in departmental open houses.
Coordinate educational programs, workshops, seminars, faculty development activities, honor society initiatives, accreditation activities, and special projects.
Support curriculum and academic program administration, including faculty meetings, educational materials, assessments, and course evaluations.
Develop, update, and distribute program materials, newsletters, announcements, promotional materials, educational resources, presentations, and stakeholder communications.
Collect, manage, analyze, and report program, participant, accreditation, and outcomes data to support evaluation, performance monitoring, continuous quality improvement, and decision-making.
Prepare reports on program effectiveness, participant outcomes, performance metrics, accreditation activities, and other indicators for internal and external reporting.
Support accreditation and continuous quality improvement by coordinating meetings, maintaining documentation and policy repositories, monitoring timelines, tracking action items, and assisting with site visit preparation.
Coordinate meetings, workshops, induction ceremonies, faculty development activities, guest speaker engagements, and other events, including scheduling, logistics, materials, technology, travel arrangements, vendor coordination, and participant communications.
Prepare agendas and meeting materials, document minutes and outcomes, maintain records, and track follow-up items for committees, honor societies, accreditation groups, and other working groups.
Support faculty appointments and reappointments by coordinating documentation, communications, deadlines, and workflow requirements.
Provide administrative support for grants and departmental programs, including expense tracking, data collection, reporting, and record maintenance.
Develop and maintain collaborative relationships with faculty, students, alumni, University offices, institutional partners, professional organizations, and external stakeholders.
Support alumni and stakeholder engagement through communications, events, networking activities, and other initiatives.
Assist with developing and implementing educational initiatives, revenue-generating programs, and business development activities by coordinating operational, administrative, and communication requirements.
Respond to faculty, student, mentor, participant, and stakeholder requests while following University and departmental policies, procedures, confidentiality requirements, and operational standards.
Safeguard University assets, resources, and confidential information; perform other duties as assigned.