Sr. Program Coordinator

University of Miami•Miami, FL

2d•Onsite

About The Position

The University of Miami/UHealth Department of Pediatrics is hiring a full-time Sr. Program Coordinator in Miami, Florida. The role provides administrative support to faculty and serves as a liaison among faculty, students, and other universities. It assists with departmental budget development, monitoring, and reporting, and supports program operations, student services, instructor services, and enrollment management. Department-specific work includes facilitating parent workshops in the Miami-Dade County community, recruiting workshop sites, and working with a team of workshop facilitators. The position may require flexible hours, including occasional evenings and weekends. The duties listed are not all-inclusive and may be expanded as necessary.

Requirements

High school diploma or equivalent.
At least 3 years of relevant experience.
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize, and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or collaboratively.
Proficiency in computer software, including Microsoft Office.
Effective public speaking.

Nice To Haves

College degree in a relevant field preferred.
Bilingual ability preferred but not required.
Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Work with students to evaluate their learning experience and improve program quality and value.
Register students for courses using University procedures and systems.
Advise students in the program academically and advise prospective and continuing students on careers.
Develop strategic partnerships with external entities and organizations.
Create monthly budget reports to ensure operations remain within plan.
Assist with database maintenance and enrollment management.
Ensure administrative processes and forms for instructor services are completed in a timely manner.
Respond to instructor requests and submissions by telephone, email, and internet for all programs.
Prepare faculty payroll for the program.
Plan and participate in departmental open houses.
Facilitate parent workshops in the Miami-Dade County community.
Recruit schools, agencies, and other sites to host workshops.
Work as part of a team of workshop facilitators.
Report data using Excel and other databases, and use online documents in Google Drive and Box for workshop-delivery reporting.
Follow University and unit-level policies and procedures and safeguard University assets.