Sr Operations & Administrative Assistant

Johnson & Johnson • New Brunswick, NJ

13d • Hybrid

About The Position

We are searching for the best talent for a Sr Operations & Administrative Assistant. This hybrid role can be in Raritan, NJ, New Brunswick, NJ or Springhouse, PA. About Oncology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Senior Operations and Administrative Assistant will serve as a key operational partner to the VP, combining exceptional organization, sound judgment, project coordination, writing and administrative expertise to keep priorities moving forward. This individual will anticipate needs, manage complex logistics, bring structure to competing priorities and help create the conditions for a high-performing global oncology communications and public affairs team to do its best work. The ideal candidate is confident working with senior leaders, comfortable navigating a complex matrix organization and solutions-oriented in a dynamic environment.

Requirements

• A high school diploma is required; a bachelor’s degree in business administration, communications or a related field is preferred but not required.
• 5+ years of administrative, project management or project coordination experience.
• 3+ years of experience supporting leaders or teams in a complex environment.
• Possesses strong computer skills and experience with MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams and related tools; proficiency with productivity tools and portal technology, including SharePoint, is required.
• Demonstrates excellent problem-solving skills, independently completes projects, anticipates executive and team needs and removes obstacles before they slow progress.
• Exercises sound judgment and discretion, assess complex situations independently and adapt quickly as priorities shift.
• Possesses excellent oral and written communication skills, with the ability to draft, edit and refine materials with clarity and professionalism.
• Manage confidential information with professionalism, diplomacy and discretion.
• Coordinates multiple projects with overlapping deadlines, bringing structure, follow-through and accountability across teams and time zones.
• Demonstrates flexibility, composure and urgency in a fast-paced environment.
• Models a positive, can-do attitude and Credo Values while serving as a collaborative, trusted presence for the VP and broader team.

Nice To Haves

• A bachelor’s degree in business administration, communications or a related field is preferred but not required.

Responsibilities

• Serve as a trusted operational partner to the Vice President, Global Oncology Communications & Public Affairs, translating priorities into clear plans, actions and follow-through.
• Prepare for internal team meetings by developing agendas, capturing decisions, tracking action items and ensuring timely follow-up.
• Maintain visibility across key activities, deadlines, dependencies, milestones, compliance considerations, risks and issues; flag concerns and help keep work on track.
• Strategically manage a complex executive calendar, coordinate high-priority meetings, anticipate scheduling conflicts and arrange domestic and international travel, itineraries and T&E reports.
• Track budgets in partnership with the GCA finance team, including expenses, purchase orders and vendor contracts.
• Own ad hoc requests with urgency, discretion and sound judgment, identifying the best path forward when direction is limited.
• Plan and execute team meetings, in-person and virtual events, off-sites and other engagements that strengthen connection and collaboration.
• Provide proofreading and editing support to ensure communications are polished, clear and accurate.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED