Sr. Administrative Assistant

Eastern New Mexico University•Main Campus - Portales, NM

7d•Onsite

About The Position

Under the general direction of the Dean of the College of Fine Arts, the College of Fine Arts Senior Administrative Assistant will provide responsible administrative services for the unit, exercising independent judgment and initiative.

Requirements

A high school diploma or equivalent certificate
A minimum of two years’ experience directly related to the duties specified are required.
Thorough knowledge of office management policies, methods, and procedures
Ability to independently interpret a wide variety of policies and procedures
Ability to write clear and concise reports
Ability to gather data and complete routine assignments independently with general instructions
Ability to plan and organize the workflow of the unit
Ability to establish and maintain cooperative working relationships with faculty, administrators, and others
Ability to work in an environment of constant interruptions via telephone and walk-in traffic

Responsibilities

Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
Operate a personal computer to enter data, compile and type reports, and prepare letters and general correspondence
Provide responsible administrative support in order to carry out the mission of the unit
Maintain supervisor’s appointment calendar and adjust schedules as needed for emergency or unforeseen events
Arrange meetings and conferences: to include preparing agenda, reserving meeting rooms, assembling and summarizing information required for coverage of agenda items, preparing and distributing minutes reflecting business covered to appropriate individuals
Review, sort, and distribute incoming mail
Receive, screen, and, as necessary, refer telephone calls to appropriate offices
Organize and maintain office files, including confidential materials
Monitor budget information
Make necessary travel and hotel reservations and assemble business materials needed
Oversee and assign work to office assistants and review completed work
Oversee and provide guidance to staff personnel in the unit
May be required to oversee the unit’s assessment system and/or website
Work with department chairs and department administrative assistants to carry out the mission of the unit
Data entry for FLAC process
Regular and predictable attendance required
Perform other related duties as assigned