Sr. Administrative Assistant

LyondellBasell North America•Houston, TX

7d•Onsite

About The Position

This position is responsible for managing commercial activities for general office administrative duties for the I&D Commercial team including managing commercial activities for the I&D North America Sales team. General office administrative duties include scheduling meetings, arranging and tracking travel, completing expense reports, etc. Managing commercial activities includes planning and coordinating I&D customer events, conferences, and sales meetings. The position requires some travel (~5%) to provide occasional off-site support of the sales team. The working environment is dynamic, with many parallel tasks running concurrently.

Requirements

Event planning; simultaneous management of multiple tasks
High-level of organization, attention to detail, and customer-focus required
Microsoft Office Suite (Word, Power Point, Excel, SharePoint)
Minimum 5 years working experience
Event planning
Demonstrated experience interfacing with customers and outside service providers
English
Expense reporting (SAP Concur) and approvals

Nice To Haves

Spanish a plus
Sales experience a plus
Presentation skills a plus

Responsibilities

Arrange business travel, domestic and international, for commercial team.
Assist in the maintenance of Outlook calendars and distribution lists for Directors.
Manage purchasing cards, maintain expense tracking records, process check requests, and assist in the completion of expense reports.
Order office supplies, business cards, cell phones, etc. for the commercial team.
Maintain multiple SharePoint Sites with commercial related information.
Manage customer distribution lists and issue customer letters.
Organize and attend annual AFPM conference for LYB customer meetings – conference registration, coordination of meeting space, schedule reconciliation, hotel accommodations, restaurant reservations, customer party planning, etc.
Organize 4-6 customer events each year for the North American Sales team, ensuring compliance with the annual budget and issuing compliance notifications as needed.
Organize and manage the execution of Americas sales meetings, including scheduling of sessions and arranging venues, meals, accommodations, and meeting infrastructure.
Purchase / manage inventory of customer promotional items and associated budget.
Arrange recurring training for North American sales team and monitor compliance.
Schedule new hire onboarding and introductory meetings.
Schedule recurring biweekly sales meetings and manage sales meeting presenters.