Sr. Office Assistant
TEAM INC•Ansonia, CT
•$19 - $20
About The Position
The Sr. Office Assistant provides centralized administrative support for Early Childhood programs. The role handles front-office communications, clerical work, records and reports, supply and equipment upkeep, and the collection and documentation of client fees and child subsidy payments. It also supports departmental communications and maintains confidential participant and family records. In emergencies, the assistant may substitute for classroom or kitchen staff and perform other related duties as required.
Requirements
- High school diploma or equivalent.
- At least 1 year of secretarial training or experience.
- Strong customer service and organizational skills.
- Computer skills; Microsoft Office preferred.
- Ability to hear conversational speech, with or without a hearing aid; see and read newsprint, with or without corrective lenses; and speak and be understood under normal circumstances.
- Ability to function within the Agency’s core-value guidelines, identify with the Agency mission, build consensus, and motivate employees.
Nice To Haves
- Bilingual Spanish/English skills preferred.
- Microsoft Office skills preferred.
Responsibilities
- Answer telephone calls promptly and politely, direct calls, and take and relay accurate messages.
- Greet and direct visitors and schedule appointments as needed.
- Perform clerical and general office duties, including typing, filing, faxing, copying, correspondence, invoice processing, and accurate record maintenance.
- Compile data and input information for monthly reports.
- Maintain filing systems for program applications, family information, meeting minutes, financial records, correspondence, and attendance records.
- Order office supplies as needed and verify orders upon delivery.
- Maintain office equipment.
- Collect and record fees from client parents, issue receipts, and ensure delivery to the Fiscal Department.
- Record monthly child subsidy payments and provide year-end summaries to parents.
- Type, copy, and distribute departmental communications, including parent notices and the monthly newsletter.
- Maintain accurate and confidential participant and family records as required by program guidelines.
- Attend staff meetings and training sessions.
- Substitute for classroom and kitchen staff in emergencies.
- Perform other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
