Sr. Executive Assistant

Advance Stores Company • Raleigh, NC

11d • Hybrid

About The Position

The Sr. Executive Assistant provides administrative and operational support to an assigned executive leader and, as business needs require, other leaders within the executive's function. The role is a trusted partner who enables leadership effectiveness through proactive calendar management, meeting coordination, communication support, travel planning, project coordination, and follow-through on functional priorities. It requires sound judgment, discretion, and a high degree of independence while handling competing demands in a fast-paced environment. The role works closely with leaders, team members, other Executive Assistants, and internal and external stakeholders.

The position is hybrid, based at the company's corporate headquarters in Raleigh, North Carolina, with four days in the office and one day remote. Responsibilities include coordinating leadership activities and logistics, managing executive calendars and priorities, and coordinating travel, expenses, procurement, and related administrative processes.

Requirements

• At least 5 years of progressively responsible administrative or executive support experience.
• Bachelor's degree in Business Administration, Office Administration, Communications, or a related field, or an equivalent combination of education and/or experience.
• Ability to understand business priorities, organizational dynamics, and leadership needs and translate them into effective administrative support.
• Ability to anticipate needs, identify risks, and independently develop practical solutions.
• Ability to manage complex calendars, competing priorities, and frequent changes with limited direction.
• Strong business judgment and ability to determine appropriate priorities, responses, and escalations.
• Exceptional organizational, planning, time-management, and follow-through skills.
• Strong written and verbal communication skills and ability to interact effectively across organizational levels.
• Ability to develop strong working relationships with senior leaders, team members, external partners, and other stakeholders.
• Discretion and ability to manage highly confidential and sensitive information.
• Ability to work independently and collaborate effectively with other Executive Assistants and cross-functional teams.
• Ability to adapt to changing priorities and perform effectively in a fast-paced environment.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and Teams.
• Ability to learn and apply tools and technology that improve administrative effectiveness.

Nice To Haves

• Experience directly supporting multiple executives and their leadership teams is strongly preferred.
• Notary certification is preferred, but not required.

Responsibilities

• Coordinate leadership team meetings, business reviews, planning sessions, town halls, offsites, and other functional meetings.
• Prepare and coordinate presentations, reports, communications, and executive-level documents, including Board materials.
• Attend meetings when requested to document decisions, commitments, and action items; track actions and follow up with accountable leaders.
• Maintain confidentiality and professionalism when handling sensitive executive, Board, team member, financial, and business information.
• Manage onboarding calendars and coordinate access, equipment, meetings, and other arrangements for new leaders; support offboarding activities as needed.
• Coordinate executive and leadership visits involving team members, customers, vendors, candidates, and other stakeholders.
• Manage meeting and event logistics, including facilities, technology, travel, communications, catering, materials, and vendors.
• Coordinate technology, facility, access, and equipment requests and follow them through to resolution.
• Maintain current knowledge of tools and technology that improve administrative effectiveness.
• Participate in front desk coverage rotation as assigned.
• Manage complex executive calendars and prioritize meetings, commitments, and requests using sound judgment.
• Schedule meetings and appointments with senior leaders, cross-functional partners, external stakeholders, and other key participants; evaluate meeting requests against business priorities.
• Serve as gatekeeper and make decisions about meeting priorities to support efficient scheduling of the designated leader.
• Identify and resolve scheduling conflicts proactively, allowing time for preparation, travel, and follow-up.
• Maintain awareness of functional and enterprise priorities to align the executive's time with important business needs.
• Coordinate calendars and scheduling support for other functional leaders when needed.
• Coordinate domestic and international travel, including transportation, accommodations, itineraries, meeting schedules, and related logistics.
• Anticipate travel disruptions and adjust arrangements as needed; prepare comprehensive itineraries and ensure the executive has necessary trip information and materials.
• Prepare and reconcile expense reports accurately and on time.
• Process procurement card transactions, purchasing requests, invoices, and other approvals in accordance with company procedures.
• Provide travel and expense support to other functional leaders when requested.

Benefits

• The company describes comprehensive health and wellness benefits supporting team members and their loved ones.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior