Sr Executive Assistant

NEIGHBORHOOD OUTREACH ACCESS TO HEALTH•Phoenix, AZ

3d•Onsite

About The Position

The Sr. Executive Assistant provides high-level administrative support to three to four members of the executive leadership team and serves as an onsite central point of contact. The role manages calendars, communications, meetings, travel, and projects across multiple executive offices, balancing competing priorities with sound judgment, discretion, and professionalism. Neighborhood Outreach Access to Health (NOAH) is a Federally Qualified Health Center that provides comprehensive, integrated, and affordable healthcare services. It serves more than 40,000 neighbors through medical, dental, behavioral health, nutrition, preventive health, eligibility assistance, and health education programs. NOAH describes its work environment as supportive and balanced, with a focus on employee physical, mental, and emotional well-being.

Requirements

High school diploma or equivalent.
At least five years of relevant work experience, including supporting multiple senior- or executive-level leaders.
Strong verbal and written communication skills, including the ability to draft professional correspondence and review and finalize meeting minutes, including AI-generated minutes, for accuracy and confidentiality.
Excellent organizational skills and attention to detail.
Proven ability to manage multiple priorities and shifting deadlines for several executives in a fast-paced environment.
Ability to work independently, take initiative, and anticipate executives’ needs.
Professional presence and strong interpersonal skills with executives, Board members, and external stakeholders.
Sound judgment and discretion when handling confidential information, including protected health and personnel information.
Knowledge of office administration, recordkeeping, and Board and committee meeting practices.
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams) and ability to learn new software.
Ability to pass the required pre-employment background check and drug testing.

Nice To Haves

Project and/or program management experience.

Responsibilities

Provide high-level administrative support to three to four assigned executives and serve as an onsite central point of contact.
Manage complex and frequently changing calendars, schedule meetings, and resolve conflicts based on executive and organizational priorities.
Prioritize competing requests and deadlines for executives and escalate conflicts as needed.
Maintain confidentiality of sensitive information related to supported executives and their departments.
Draft, edit, and prepare letters, memos, invoices, reports, presentations, and other executive documents.
Coordinate and attend meetings on behalf of executives; prepare agendas and materials, take notes, record minutes, and track action items through completion.
Serve as a professional liaison with Board members and coordinate Board and committee meetings, including scheduling, preparing and distributing meeting packets, arranging logistics, recording minutes, and tracking follow-up items.
Receive communications and visitors on behalf of executives, determine importance, and summarize, respond to, or distribute contents to appropriate staff.
Arrange executive travel and accommodations.
Support special projects, initiatives, and cross-departmental coordination as directed by executives.
Maintain physical and electronic records; process mail and deliveries; order supplies; answer and direct phone calls; and provide in-person backup coverage to other administrative staff.
Attend, participate in, or assist with meetings, trainings, community outreach activities, continuing education opportunities, and other activities as required.
Perform other related duties as assigned.