Sr. Executive Administrator

Cushman & Wakefield•Chicago, IL

8d•$93,500 - $110,000

About The Position

We are seeking a highly organized, proactive, and adaptable Senior Executive Administrator to support the Chief Legal Officer and Deputy General Counsel. This role is responsible for managing complex administrative, operational, and executive support activities that enable senior legal leadership to operate effectively and efficiently. The ideal candidate anticipates needs, exercises sound judgment, maintains the highest level of confidentiality, and proactively identifies solutions before issues arise. This individual thrives in a fast-paced environment, manages competing priorities with professionalism, and serves as a trusted partner to executive leadership while coordinating critical activities across the Legal function.

Requirements

Highly organized
Proactive
Adaptable
Anticipates needs
Exercises sound judgment
Maintains the highest level of confidentiality
Proactively identifies solutions before issues arise
Thrives in a fast-paced environment
Manages competing priorities with professionalism
Serves as a trusted partner to executive leadership
Coordinates critical activities across the Legal function

Responsibilities

Manage highly complex calendars for the Chief Legal Officer and Deputy General Counsel, including scheduling, prioritization of competing demands, meeting coordination, and proactive resolution of conflicts.
Coordinate and support Board of Directors and Board Committee activities, including preparation, organization, distribution, and management of board materials, communications, meeting logistics, and governance-related deliverables.
Identify, implement, and support improvements to administrative processes, communication workflows, meeting management practices, and operational efficiencies that enhance the effectiveness of Legal leadership and the broader department.
Arrange and manage domestic and international travel, including itineraries, lodging, transportation, scheduling considerations, and real-time adjustments as business needs change.
Prepare agendas, presentation decks, briefing materials, reports, and other executive-level documents for department meetings, leadership meetings, board-related activities, and special projects.
Build and maintain effective working relationships with senior leaders, administrative partners, Board contacts, internal business partners, and external stakeholders to facilitate collaboration and successful execution of business priorities.
Plan and execute Legal department offsites, leadership meetings, and other large-scale events, including logistics coordination, vendor management, attendee communications, and on-site support.
Prepare, reconcile, and submit executive expense reports in compliance with company policies and established deadlines.