Executive Office Administrator

Boeing•USA - Kennedy Space Center, FL, FL

1d•$59,500 - $80,500•Onsite

About The Position

The Boeing Defense Space & Security (BDS), Space, Intelligence & Weapons Systems (SI&WS) has an exciting opportunity for an innovative, highly motivated, and people focused, Executive Office Administrator to join our Experimental Systems Group (ESG). ESG supports a variety of government customers spanning technology domains, and is a fast-paced, responsive development environment delivering new capabilities to customers rapidly and affordably. The ESG portfolio consists of a range of platforms and technologies including the X-37B, the world’s first fully autonomous reusable spaceplane. This position is 100% onsite at Kennedy Space Center, Florida.

Requirements

3 or more years of experience managing executive schedules and calendars using Microsoft Office or any administrative tools
3 or more years of experience working with executives and senior customers and officials and their administrative assistants
3 or more years of experience with Communication experience, both written and verbal, with a comfort in public speaking and frequent interactions with executive-level management
Excellent organizational, record keeping skills and attention to detail
Experience, and at least considered an intermediate user, with office tools such Microsoft Office (Excel, PowerPoint, etc.)
Ability to utilize technological tools (e.g., PC's, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions. Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases).
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. A final U.S. TS/SCI Clearance Pre-Start is required.
Must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Nice To Haves

Current Top Secret or TS/SCI clearance (A clearance obtained within the last 24 months is considered Active)
Experience collaborating with cross-functional, geographically dispersed teams
Willing to support occasional off-nominal working hours during critical 24/7 mission operations activities

Responsibilities

Maintains schedules for both executive and a program manager
Prioritizes and schedules management-level employee time and availability for efficient use of time
Creates, edits and maintains electronic and written communication for the assigned executive and team
Tracks and maintains information relative to department and business operations.
Coordinates and processes domestic business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate payment
Communicates a wide variety of information to multiple audiences both verbally and in written formats. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
Plans and implements logistics for executive level internal and external events
Provides guidance for less experienced employees
Works under limited supervision

Benefits

competitive base pay
variable compensation opportunities
health insurance
flexible spending accounts
health savings accounts
retirement savings plans
life and disability insurance programs
paid and unpaid time away from work
401(k) plan
Boeing will match contributions dollar for dollar, up to 10% of eligible pay with immediate 100% vesting
Student Loan Match