Executive Business Administrator

Microsoft•Mountain View, CA

5d•$31 - $59•Hybrid

About The Position

The AI Experiences (AIX) Monetization Product team is driving the next generation of AI-powered business growth and monetization across Microsoft. We are seeking an experienced Executive Business Administrator who excels in fast-paced environments, thrives in ambiguity, and brings operational rigor to complex organizations. As an Executive Assistant, you will support the Vice President of Strategy & Operations, and other levels of support. Acting as a strategic business partner, you will help maximize leadership effectiveness by driving operational excellence, enabling organizational priorities, managing critical business rhythms, and fostering collaboration across a broad network of stakeholders. This role requires proven judgment, executive presence, and the ability to balance competing priorities while operating with a high degree of autonomy in a fast-paced environment. Success in this role requires proven judgment, solid business acumen, executive presence, and the ability to anticipate needs while managing multiple priorities in a highly dynamic environment. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50-mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

Requirements

5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
Experience managing complex executive calendars, travel, meeting logistics, and business operations activities.
Demonstrated ability to navigate ambiguity, prioritize competing demands, and execute in a fast-paced, dynamic environment.
Proven ability to build partnerships and collaborate effectively across organizations and stakeholder groups.
Experience supporting Vice President or executive-level leaders within a large, global organization.
2+ years of experience mentoring others and contributing to team development.
3+ years of experience managing administrative budgets, events, morale programs, travel, and operational expenses.
Experience supporting organizational planning, headcount management, recruiting coordination, and employee lifecycle processes.
Demonstrated ability to influence without authority and build solid cross-functional partnerships.
Solid business acumen and understanding of organizational operations, planning, and execution.
Solid digital fluency, including advanced Microsoft 365 skills and credible examples of applying AI and automation responsibly to simplify workflows, improve operational effectiveness, and drive measurable business impact.

Responsibilities

Drive proactive calendar management and executive prioritization, ensuring alignment to organizational objectives and business priorities. Exercise judgment in balancing competing demands and maximizing executive effectiveness.
Build and maintain trusted relationships across organizations and act as a key liaison among internal and external stakeholders. Facilitate communication, drive alignment, and help accelerate decision-making across complex business initiatives.
Own the planning, logistics, coordination, and execution of leadership meetings, offsites, town halls, employee engagement events, and strategic business forums while managing multiple deadlines and priorities.
Coordinate complex domestic and international travel, create detailed itineraries, manage trip preparation and expense activities, and ensure leaders are prepared for high-impact engagements.
Partner with Space Lead with space-management process and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space requests. Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team. Determines future space planning needs and drives space changes based on utilization of data and upcoming organizational changes.
Support employee lifecycle activities and foster an inclusive team environment through onboarding, recognition programs, morale initiatives, and culture-building efforts.
Demonstrate executive maturity, discretion, and professionalism while contributing to the broader Business Support community through mentorship, knowledge sharing, process improvement, and operational excellence initiatives.