Executive Business Administrator

Microsoft • Mountain View, CA

18h • $31 - $59

About The Position

Join the team behind one of Microsoft's most iconic products. PowerPoint is reimagining how people communicate, create, and collaborate in the era of AI. We're looking for an experienced Executive Assistant to support our VP of Engineering. As a trusted partner to leaders, you'll help enable strategic priorities, navigate a fast-moving business, and contribute to innovations shaping the future of PowerPoint. In this role, you'll be more than a calendar manager. You'll serve as a trusted business partner who helps orchestrate team operations, enables strategic priorities, and creates world class experiences for employees and leaders. From supporting global travel and executive rhythms to planning team events and helping shape culture, you'll have a direct impact on a team that builds experiences used by millions around the world. If you're highly organized, proactive, adaptable, and enjoy bringing people together while helping leaders operate to their highest potential, we'd love to meet you. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Nice To Haves

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

Responsibilities

• Serve as a trusted partner to VP of Engineering by managing complex calendar, aligning priorities, and optimizing time across competing business demands.
• Anticipate scheduling needs, resolve conflicts proactively, and ensure the executive's time is allocated effectively against key business objectives.
• Prepare leader for meetings by coordinating agendas, briefing materials, action items, and follow-up plans.
• Partner across teams, organizations, and executive offices to coordinate leadership meetings, all-hands, offsites, morale events, and other engagement activities.
• Drive end-to-end planning and execution for team events, ensuring timelines, logistics, communications, and deliverables are completed successfully.
• Support and execute the Engineering team's Rhythm of Business (ROB), ensuring recurring processes, reviews, and leadership cadences run efficiently and consistently.
• Exercise sound judgment when handling sensitive or confidential information and communications.
• Collaborate with executive administrators, business managers, and stakeholders to continuously improve operating rhythms and business processes.
• Apply business context and prioritization skills to manage competing requests, navigate scheduling challenges, and ensure leaders remain informed of key decisions and tradeoffs.
• Track deliverables, follow-ups, and organizational commitments to help drive accountability across the leadership team.
• Partner with leaders, Business Managers, HR, Finance, and recruiting teams to support organizational operations, including headcount processes, hiring activities, onboarding, and offboarding.
• Coordinate domestic and international travel, ensuring seamless logistics while complying with company travel policies and destination-specific requirements.
• Build detailed travel itineraries, meeting agendas, and engagement plans to maximize efficiency and impact during business travel.
• Support budget and operational planning activities, including expense management, purchase orders, and tracking of team-related investments.
• Maintain distribution lists, security groups, and organizational data to support effective team collaboration and communication.
• Assist with workplace technology, equipment coordination, and other administrative operational needs across the organization.
• Partner with facilities, space planners, and administrative teams to support seating strategies, office moves, space utilization, and workplace planning initiatives.
• Maintain accurate organizational space data and help coordinate workspace changes, meeting room readiness, and team growth requirements.
• Support a productive and inclusive workplace experience by helping identify and address space-related needs across the team.
• Foster a positive team culture through thoughtful planning and execution of employee engagement initiatives, recognition programs, community events, and team-building activities.
• Partner with leaders to create meaningful experiences that strengthen connection, collaboration, and inclusion across geographically distributed teams.

Benefits

• Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree