Sr Document Services/Learning and Development
About The Position
The Sr Document Services/Learning and Development role supports document control, quality management, production documentation, and audit readiness at Precision Extrusion in Glens Falls, New York. The position manages controlled documents and records to meet operational, corporate, and regulatory requirements; coordinates document reviews; maintains current drawings and externally sourced documents; communicates document-control updates; and securely disposes of records after retention periods expire. The role also supports production and quality activities by entering material certifications and safety data sheets, preparing production work orders, checking required documentation, reviewing inspection results and device history records, measuring and documenting core/mandrel dimensions for lot release, and preparing Certificates of Conformance and customer shipping documentation. It assists with audits, nonconforming materials, quality metrics, continuous improvement, training and competency records, inspection documentation, and technical documentation for validations. Risk assessments and job hazard analyses are conducted when the employee is OSHA 10-hour certified. Other responsibilities may be assigned as required.
Requirements
- High school diploma or equivalent.
- Ability to work with computer hardware and software, including internet applications and Microsoft Word, Excel, and Outlook.
- Professional and effective interpersonal skills.
- Ability to foster cooperative, team-oriented relationships with internal customers.
- Familiarity with ISO regulations or demonstrated ability to rapidly develop an understanding of them.
- High degree of attention to detail, thoroughness, and follow-through.
- Verbal and written communication skills.
Nice To Haves
- Experience with document control management systems, or specialized skills developed through job-related training and on-the-job experience.
- OSHA 10-hour certification for conducting risk assessments and job hazard analyses.
Responsibilities
- Identify and manage controlled documentation to ensure compliance with operational, corporate, and regulatory requirements.
- Provide effective and efficient documentation and records management.
- Coordinate scheduling of formal document reviews for site documentation.
- Maintain the file system for current drawing revisions and documents of external origin.
- Communicate changes to document-control procedures and other relevant updates.
- Securely and properly dispose of or destroy records and documents when retention periods expire.
- Scan and enter material certifications and safety data sheets into the system.
- Conduct risk assessments and job hazard analyses if OSHA 10-hour certified, and enter equipment risk assessments and job hazard analyses into HQMS.
- Support customer and regulatory audits by retrieving required documentation.
- Prepare production work orders and verify that required documentation is attached.
- Read source materials to determine specifications, inspection and testing procedures, adjustment methods, certification processes, and measurement instruments required for work orders.
- Measure and document core/mandrel dimensions for lot release.
- Review and approve inspection results and device history records for completeness.
- Create Certificates of Conformance and assemble customer requirements for shipping.
- Read and interpret manufacturing procedures, engineering drawings, customer specifications, and inspection procedures, and comply with their requirements.
- Apply Good Documentation Practices.
- Assist in investigating, controlling, and disposing of nonconforming materials.
- Maintain data files and training and competency records.
- Analyze and trend quality metrics, identify improvement opportunities, and participate in continuous improvement projects.
- Identify, facilitate, and perform Quality Management System measures as directed by the Quality Manager.
- Create inspection sheets, input data, and inspect core mandrel products when requested.
- Audit DPRs before scanning for correctness and accuracy, and discuss needed corrections or updates with Quality Technicians and crew leads.
- Read and make corrections to validation documentation, including IQ, OQ, PQ, control plans, PFMEA, and OQ/PQ protocols.
- Perform other responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
