Sr Contracts Administrator

DZYNE Technologies • Irvine, CA

12d • Hybrid

About The Position

The Sr. Contracts Administrator / Contract Administrator supports internal and external customers in the daily administration of company contract agreements, ensuring compliance with company policies and procedures, legal requirements, and customer or contract specifications. The ideal candidate has comprehensive experience administering federal government prime contracts and commercial contracts from cradle to grave, along with strong communication, attention to detail, critical thinking, and the ability to work proactively with minimal supervision in a fast-paced environment.

The role administers U.S. Government, Foreign Military Sales (FMS), and Direct Commercial Sales (DCS) contracts; supports bids and proposals; assesses contractual risks; and works with program managers and other staff to address contract needs and ensure compliance. It also involves preparing, reviewing, and negotiating agreements, maintaining contract records and databases, compiling reports, and analyzing financial and technical documentation.

The position is based in Irvine, California, with an on-site / hybrid work arrangement and 5% travel. It requires access to information and technology subject to U.S. export control laws and regulations. Candidates must be legally authorized to work in the United States full-time without current or future employment visa sponsorship. The position requires no security clearance. The annual salary range is $115,000 to $155,000, and the role is eligible for an annual bonus.

Requirements

• Experience administering Firm-Fixed-Price (FFP), Cost-Reimbursable, Time and Materials (T&M), and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts with the U.S. Government and Department of Defense in a production environment.
• Comprehensive knowledge of government and commercial contracting policies, including the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and Uniform Commercial Code (UCC), to interpret and advise on contractual risks and requirements.
• Experience supporting bid and proposal preparation, including pricing and cost analysis.
• Strong organization, attention to detail, time management, and critical-thinking skills, including the ability to coordinate and prioritize multiple projects in a fast-paced environment.
• Ability to work productively both independently and as part of a team to meet project timelines.
• Strong written and verbal communication skills and ability to engage effectively with internal and external customers.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.
• Bachelor’s degree in business administration or a related field.
• Must be legally authorized to work in the United States on a full-time basis without current or future employment visa sponsorship.
• Must be able to stoop, stand, climb, and occasionally lift a minimum of 25 lbs.

Nice To Haves

• Experience setting up and administering General Services Administration (GSA) contracts.
• NCMA Certified Contracts Management Professional (CPCM) or equivalent certification.
• Experience with Microsoft Dynamics NAV (Navision), Business Central, or Cetec ERP.
• 4–7 years of federal contract administration experience.

Responsibilities

• Administer U.S. Government, Foreign Military Sales (FMS), and Direct Commercial Sales (DCS) contracts from cradle to grave.
• Prepare bids and proposals, including reviewing and analyzing solicitations, ensuring compliance with solicitation requirements, managing risk, and following company policies and processes.
• Conduct risk assessments and develop mitigation strategies and plans for program and management review.
• Assess and establish appropriate terms and conditions, including customer flow-down provisions, and prepare analyses for negotiation positions.
• Disseminate information and provide relevant staff members with guidance regarding contract requirements and status.
• Work regularly with program managers to support and resolve contractual needs or issues and ensure contract compliance.
• Prepare, review, and negotiate Non-Disclosure Agreements (NDAs), Consulting Agreements, Sales Representative Agreements, and Teaming Agreements (TAs).
• Maintain internal contractual records and databases, including correspondence and documentation for established contracts and negotiations.
• Collect contractual data and compile reports in response to corporate and business-area requests.
• Analyze financial reports and technical documents to ensure contractual compliance.

Benefits

• Comprehensive healthcare benefits package.
• Base dental, vision, life, accident, disability, and other core benefits fully covered by DZYNE.
• Paid time off.
• Paid holidays.
• 401(k) plan with employer match and immediate vesting.
• Eligible for an annual bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior