Sr. Business Administration Specialist

General Dynamics Mission Systems, Inc•San Jose, CA

1d•$101,690 - $110,031•Onsite

About The Position

The Sr. Business Administration Specialist manages complex administrative tasks, financial activities, and project coordination with minimal supervision to support efficient operations and organizational goals. The role requires advanced knowledge of industry practices, strong problem-solving skills, and the ability to work independently. The specialist performs administrative, office management, financial, analytical, facilities, and logistics work for a function, department, program, or organization. The role supports Program Managers and program teams with travel bookings, expense reports, inventory and shipping, proposal estimates, and customer meeting logistics. It also prepares and maintains reports and documents, develops presentation graphics, coordinates small projects, and may act as a liaison with Facilities, Security, IT, and HR or as a subject-matter expert on business tools. This position is fully on-site with the San Jose, California team. A Department of Defense TS/SCI with Polygraph clearance must be obtainable within a reasonable time. Applicants are subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. U.S. citizenship is required.

Requirements

Bachelor’s degree or equivalent combination of education and relevant work experience, plus a minimum of 2 years of relevant experience; or a master’s degree.
Department of Defense TS/SCI with Polygraph security clearance obtainable within a reasonable time based on requirements.
U.S. citizenship is required; applicants must meet eligibility requirements for access to classified information.
Proficient knowledge of industry practices, techniques, and standards.
Fluency with an expense-reporting system.
Proficiency in Microsoft Office tools, including Excel, PowerPoint, Word, and Outlook, and Microsoft Teams.
Ability to work under only very general supervision.
Ability to grasp and apply new information quickly and handle complex assignments.
Initiative, independent judgment, and ability to execute projects professionally with little direction.

Nice To Haves

Creative thinking and ability to multitask.
Commitment to ongoing professional development.
Collaborative team-player approach.
Ability to identify opportunities to apply AI for continuous improvement and innovation.

Responsibilities

Manage financial and administrative responsibilities, including facilities, logistics, budgeting, and reporting.
Perform detailed administrative, office management, financial, and analytical activities for a function, department, program, or organization.
Support Program Managers and program teams by booking domestic and international travel.
Manage program-team expense reports and track their status.
Manage inventory and shipping of program material.
Support new business proposals by entering labor and material estimates into the GDMS proposal tool.
Lead logistics for customer meetings, including invitations, room setup, and catering.
May provide work leadership for lower-level employees.
Prepare, process, monitor, and update reports and documents, including budgets, schedules, purchase requests, and forms.
Prepare, develop, and update charts and graphics for presentations.
Coordinate small projects to support the organization.
Develop solutions to problems of moderate scope and complexity.
Contribute to departmental and/or program projects and goals.
May serve as a liaison for administrative tasks with Facilities, Security, IT, and HR.
May serve as a subject-matter expert on one or more business-related tools, such as time-reporting, training, or expense-reporting systems.