Sr Administrative Coordinator

HGA•Annandale, MN

2d•$32 - $36•Hybrid

About The Position

HGA, an award-winning interdisciplinary design firm, is seeking a full-time Senior Administrative Coordinator to join our Milwaukee, WI office. This hybrid role requires working in the office three days per week and remotely two days per week. In this highly visible role, you will serve as a trusted partner to senior leaders, providing advanced administrative, operational, and project coordination support that helps drive business success. You will manage complex priorities, coordinate cross-functional initiatives, and support department operations, ensuring teams remain organized, informed, and focused on key objectives. Through proactive problem-solving, sound judgment, and exceptional attention to detail, you will streamline processes, anticipate needs, and contribute to the successful execution of strategic priorities across the organization. We are looking for someone who is passionate about supporting others and takes pride in delivering exceptional service. The ideal candidate is highly organized, resourceful, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment. A proactive mindset, strong interpersonal skills, and a collaborative approach will be essential to building relationships, fostering team success, and creating a positive experience for colleagues across the firm.

Requirements

Associate's or bachelor’s degree in business administration or related field preferred.
Minimum 7–10 years of progressive administrative experience, preferably within a professional services environment.
Demonstrated experience supporting senior leaders, department leadership, or enterprise functions.
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Adobe products preferred.
Strong organizational, project coordination, and operational planning skills.
Excellent written and verbal communication skills.
Demonstrated ability to manage competing priorities, exercise independent judgment, and maintain confidentiality.
Strong relationship-building, problem-solving, and customer service skills.

Nice To Haves

Adobe products preferred.

Responsibilities

Provide advanced administrative support to senior leaders, including complex calendar management, correspondence, meeting coordination, and preparation of reports, presentations, and business materials.
Manage highly sensitive and confidential information with discretion and sound judgment.
Coordinate travel arrangements, expense reporting, and logistics for leadership meetings, conferences, and business activities.
Coordinate complex meetings, events, conferences, and cross-functional initiatives involving multiple stakeholders, departments, or offices.
Support departmental planning, reporting, budgeting, staffing coordination, and operational activities.
Lead administrative projects and special assignments that improve team effectiveness and support business objectives.
Identify opportunities to improve administrative processes, workflows, and service delivery across departments.
Serve as a resource for administrative best practices, onboarding, and training of new administrative staff.
Foster collaboration across teams by building strong relationships and helping coordinate work across leaders, departments, and support functions.